PDS Defense
Administrative/Clerical
Office Administrator C
Renton, WA Posted: 10/24/2025
Job Description
Job ID#:
213534
Job Category:
Administrative/Clerical
Position Type:
Associate - W2
Duration:
26
Shift:
1
PDS Defense, Inc. is seeking a Senior Office Administrator, in Renton, WA. Job ID#213534
Pay Rate: $23 - $28/hr
Job Description:
Currently seeking an Executive Assistant to support the Director of Engineering on the MAX Development Program in Renton and Everett, WA. The ideal candidate has experience supporting executives, possesses a high degree of professionalism and discretion, able to thrive in a fast-paced environment and possesses the unique ability to build rapport with key partners and stakeholders. The selected candidate will be a team player, proactive and have the capability to adjust priorities effectively.
Position Responsibilities:
Manages the Director of Engineering's schedule and calendar
Establishes and maintains effective working relationships with internal customers, external customers, co-workers and peers
Maintains the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines
Coordinates domestic and international business travel, monitors traveler logistics, generates expense reports, and reconciles corporate credit card charges to ensure timely and accurate reimbursement
Assists in planning, coordinating, and implementing logistics for visiting senior executives
Works under minimal supervision, manage the overall office ambiance, coordinating seasonal changes to create a welcoming atmosphere.
Oversee weekly coffee supply orders for the 40-26 area.
Handle mail distribution every Tuesday, including redirecting mail for individuals no longer in the building.
Update and communicate seating chart changes to leadership.
Maintain cleanliness in kitchen areas and encourage staff to keep shared spaces tidy.
Facilitate monthly snack pickups and send reminders to leadership.
Update management presentations with information collected from several groups
Organize team events, such as potlucks and holiday parties, ensuring participation from key personnel.
Manage room reservations for the 40-26 and 5th-floor spaces, avoiding scheduling conflicts.
Manage supply orders, handle facilities requests, and maintain distribution lists.
Required Skills:
5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members
5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint
3+ years of experience coordinating and processing domestic and/or international travel arrangements
Preferred Skills:
5+ years of experience supporting Executives
5+ years of experience in partnering with executives to help develop and manage the operating rhythm/cadence for executive leadership teams
3+ years of experience with Concur or a similar travel and expense management program
Effective written and verbal communication across global audiences
Adept in functioning as a liaison between senior executives and key partners as well as superior work prioritization, organizational and multi-tasking skills
Strong relationship building and teaming skills
Education / Experience:
Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 5 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+2 years' related work, Bachelor, etc.).
Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.
Job Requirements
Minimum Security Clearance:
No Clearance
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit
http://www.tadpgs.com/candidate-privacy/
or
https://pdsdefense.com/candidate-privacy/
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
Office Administrator C
Renton, WA Posted: 10/24/2025
Job Description
Job ID#:
213534
Job Category:
Administrative/Clerical
Position Type:
Associate - W2
Duration:
26
Shift:
1
PDS Defense, Inc. is seeking a Senior Office Administrator, in Renton, WA. Job ID#213534
Pay Rate: $23 - $28/hr
Job Description:
Currently seeking an Executive Assistant to support the Director of Engineering on the MAX Development Program in Renton and Everett, WA. The ideal candidate has experience supporting executives, possesses a high degree of professionalism and discretion, able to thrive in a fast-paced environment and possesses the unique ability to build rapport with key partners and stakeholders. The selected candidate will be a team player, proactive and have the capability to adjust priorities effectively.
Position Responsibilities:
Manages the Director of Engineering's schedule and calendar
Establishes and maintains effective working relationships with internal customers, external customers, co-workers and peers
Maintains the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines
Coordinates domestic and international business travel, monitors traveler logistics, generates expense reports, and reconciles corporate credit card charges to ensure timely and accurate reimbursement
Assists in planning, coordinating, and implementing logistics for visiting senior executives
Works under minimal supervision, manage the overall office ambiance, coordinating seasonal changes to create a welcoming atmosphere.
Oversee weekly coffee supply orders for the 40-26 area.
Handle mail distribution every Tuesday, including redirecting mail for individuals no longer in the building.
Update and communicate seating chart changes to leadership.
Maintain cleanliness in kitchen areas and encourage staff to keep shared spaces tidy.
Facilitate monthly snack pickups and send reminders to leadership.
Update management presentations with information collected from several groups
Organize team events, such as potlucks and holiday parties, ensuring participation from key personnel.
Manage room reservations for the 40-26 and 5th-floor spaces, avoiding scheduling conflicts.
Manage supply orders, handle facilities requests, and maintain distribution lists.
Required Skills:
5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members
5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint
3+ years of experience coordinating and processing domestic and/or international travel arrangements
Preferred Skills:
5+ years of experience supporting Executives
5+ years of experience in partnering with executives to help develop and manage the operating rhythm/cadence for executive leadership teams
3+ years of experience with Concur or a similar travel and expense management program
Effective written and verbal communication across global audiences
Adept in functioning as a liaison between senior executives and key partners as well as superior work prioritization, organizational and multi-tasking skills
Strong relationship building and teaming skills
Education / Experience:
Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 5 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+2 years' related work, Bachelor, etc.).
Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.
Job Requirements
Minimum Security Clearance:
No Clearance
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit
http://www.tadpgs.com/candidate-privacy/
or
https://pdsdefense.com/candidate-privacy/
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled