Infinity Systems Inc
Direct message the job poster from Infinity Systems, Inc.
The PMA (Project Manager Assistant)/Project Coordinator will be responsible for assisting with the day-to-day operations of projects within the organization. This position will also be responsible for assisting with the onboarding of new clients, providing support to existing clients, and assisting in the coordination of client projects. The Assistant/Coordinator will work closely with Construction and other team members to ensure that project success is achieved through collaboration and communication.
Responsibilities
Become familiar with responsibilities of PM and the construction projects for which they are responsible. Initiate and maintain workflow for all electronic and hard copy paperwork that is associated with projects assigned to Managers (including drawings, submittals, transmittals, PO's and correspondence when applicable). Assigning job #'s - criteria for 3digit vs. 4 digit, saving job card, creating job folder on server, emailing to parties, job info sheet, job files, adding job name to job list. Setting up a new job in Foundation. PO's to Vendors- Foundation, emailing, mailing & tracking, po log. CO's to Vendors- Foundation, emailing, mailing & tracking, po log. PO's to Subcontractors- Foundation, emailing, mailing & tracking, po log. CO's to Subcontractors- Foundation, emailing, mailing & tracking, po log. Change Order Cards - Foundation, update CP log. RFI - log, folders. COI requests - when, how to request, upload to Foundation. Subcontractor COI - update info in Foundation, request from subcontractor. Warranty Letters - Foundation, book, log. Billings - AIA/Progress vs. Manual, set up 1st time progress, change orders & retainage, with tax. TAB reports - filling out the form, scanning drawings. Master Subcontract Agreements - welcome package & filling out agreement. Master GC Contract log - logging all contracts & change orders, COI requests, scanning billing forms. Foundation basics - finding job #, job name, PO inquiry, finding vendor, GC, AR. Online Plans - ftp sites; isqFt. Archiving Files - on the server move the files from the current jobs folder to the appropriate closed jobs folder; move the physical file to the 2nd file cabinet for 1 month when the next round of archiving happens move them to a box, make sure they stay in numerical order. Qualifications
5+ years of experience in a similar role. Ability to work independently, with minimal supervision, and thrive in a fast-paced environment. Ability to prioritize and multitask in a dynamic environment. Strong organizational skills with attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Required Skills
5+ years of experience in a similar role. Ability to work independently, with minimal supervision, and thrive in a fast-paced environment. Ability to prioritize and multitask in a dynamic environment. Strong organizational skills with attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Preferred Skills
Experience with Foundation software. Knowledge of construction project management. Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Industries
Construction Direct message the job poster for more details. Referrals increase your chances of interviewing at Infinity Systems, Inc. by 2x Get notified about new Assistant to Project Manager jobs in
Houston, TX .
#J-18808-Ljbffr
Become familiar with responsibilities of PM and the construction projects for which they are responsible. Initiate and maintain workflow for all electronic and hard copy paperwork that is associated with projects assigned to Managers (including drawings, submittals, transmittals, PO's and correspondence when applicable). Assigning job #'s - criteria for 3digit vs. 4 digit, saving job card, creating job folder on server, emailing to parties, job info sheet, job files, adding job name to job list. Setting up a new job in Foundation. PO's to Vendors- Foundation, emailing, mailing & tracking, po log. CO's to Vendors- Foundation, emailing, mailing & tracking, po log. PO's to Subcontractors- Foundation, emailing, mailing & tracking, po log. CO's to Subcontractors- Foundation, emailing, mailing & tracking, po log. Change Order Cards - Foundation, update CP log. RFI - log, folders. COI requests - when, how to request, upload to Foundation. Subcontractor COI - update info in Foundation, request from subcontractor. Warranty Letters - Foundation, book, log. Billings - AIA/Progress vs. Manual, set up 1st time progress, change orders & retainage, with tax. TAB reports - filling out the form, scanning drawings. Master Subcontract Agreements - welcome package & filling out agreement. Master GC Contract log - logging all contracts & change orders, COI requests, scanning billing forms. Foundation basics - finding job #, job name, PO inquiry, finding vendor, GC, AR. Online Plans - ftp sites; isqFt. Archiving Files - on the server move the files from the current jobs folder to the appropriate closed jobs folder; move the physical file to the 2nd file cabinet for 1 month when the next round of archiving happens move them to a box, make sure they stay in numerical order. Qualifications
5+ years of experience in a similar role. Ability to work independently, with minimal supervision, and thrive in a fast-paced environment. Ability to prioritize and multitask in a dynamic environment. Strong organizational skills with attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Required Skills
5+ years of experience in a similar role. Ability to work independently, with minimal supervision, and thrive in a fast-paced environment. Ability to prioritize and multitask in a dynamic environment. Strong organizational skills with attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Preferred Skills
Experience with Foundation software. Knowledge of construction project management. Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Industries
Construction Direct message the job poster for more details. Referrals increase your chances of interviewing at Infinity Systems, Inc. by 2x Get notified about new Assistant to Project Manager jobs in
Houston, TX .
#J-18808-Ljbffr