GPLA Structural Engineers and Builders
Administrative Assistant/Office Coordinator
GPLA Structural Engineers and Builders, Redwood City, California, United States, 94061
3 days ago Be among the first 25 applicants
Job Description
GPLA, part of the DPR Family of Companies, is a leading firm in the field of structural engineering, dedicated to delivering innovative and efficient solutions for a wide range of construction projects. We are seeking a highly organized, details-driven, proactive
Administrative Assistant/Office Coordinator
to support our structural engineering team. This role focuses on behind-the-scenes administrative tasks and project coordination, ensuring smooth operations without front desk or receptionist duties.
Duties And Responsibilities
Provide administrative support to project managers, engineers, detailers, and leadership team.
Prepare and edit reports, proposals, and technical documents.
Manage calendars, schedule meetings, and coordinate appointments.
Assist in project documentation, tracking deliverables, and updating internal systems upon request.
Process expense reports and purchase orders.
Assist with internal event planning, such as team meetings and training sessions as needed, including virtual webinars and in‑person lunch‑and‑lunches.
Research vendors, materials, and industry‑related information as needed.
Help manage professional licensing for the firm (such as Certificate of Authorization) and individual engineers (such as state licensing renewals and professional development tracking) and organization memberships.
Collaborate with local DPR teams responsible for administrative support, facilities, and leadership as needed.
Coordinate with Marketing Lead on digital seal management and provide marketing support as needed.
Assist in organization and administration of GPLA participation of career fairs.
Coordinate onboarding of new hires and interns.
Provide mobility support as needed and serve as a backup for other administrative assistants.
Track and order PPE for new hires/interns in coordination with Marketing.
Required Skills And Abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational skills and attention to detail.
Excellent written and verbal communication abilities.
Ability to prioritize tasks and work independently.
Detail-oriented with a proactive approach to problem-solving.
Familiarity with project management software is a plus.
Education And Experience
Proven experience as an Administrative Assistant or in a similar role, ideally in an engineering or construction environment.
3+ years of administrative experience is required.
Engineering and Construction industry knowledge a plus.
Experience with project management software is preferred.
Physical Requirements
Ability to sit or stand at a desk and work from a computer for prolonged periods of time.
Ability to lift a minimum of 15 pounds if needed.
Anticipated Starting Pay Range $30.00 - $38.00 per hour
Health & Wellness Benefits
DPR offers a variety of medical, dental, vision and wellness benefits to keep you healthy. Read more about eligibility and available benefits programs.
DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world.
Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together—by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.
Explore our open opportunities at
www.dpr.com/careers .
Job Details
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative
Industries: Construction and Civil Engineering
Referrals increase your chances of interviewing at GPLA Structural Engineers and Builders by 2x
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Job Description
GPLA, part of the DPR Family of Companies, is a leading firm in the field of structural engineering, dedicated to delivering innovative and efficient solutions for a wide range of construction projects. We are seeking a highly organized, details-driven, proactive
Administrative Assistant/Office Coordinator
to support our structural engineering team. This role focuses on behind-the-scenes administrative tasks and project coordination, ensuring smooth operations without front desk or receptionist duties.
Duties And Responsibilities
Provide administrative support to project managers, engineers, detailers, and leadership team.
Prepare and edit reports, proposals, and technical documents.
Manage calendars, schedule meetings, and coordinate appointments.
Assist in project documentation, tracking deliverables, and updating internal systems upon request.
Process expense reports and purchase orders.
Assist with internal event planning, such as team meetings and training sessions as needed, including virtual webinars and in‑person lunch‑and‑lunches.
Research vendors, materials, and industry‑related information as needed.
Help manage professional licensing for the firm (such as Certificate of Authorization) and individual engineers (such as state licensing renewals and professional development tracking) and organization memberships.
Collaborate with local DPR teams responsible for administrative support, facilities, and leadership as needed.
Coordinate with Marketing Lead on digital seal management and provide marketing support as needed.
Assist in organization and administration of GPLA participation of career fairs.
Coordinate onboarding of new hires and interns.
Provide mobility support as needed and serve as a backup for other administrative assistants.
Track and order PPE for new hires/interns in coordination with Marketing.
Required Skills And Abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational skills and attention to detail.
Excellent written and verbal communication abilities.
Ability to prioritize tasks and work independently.
Detail-oriented with a proactive approach to problem-solving.
Familiarity with project management software is a plus.
Education And Experience
Proven experience as an Administrative Assistant or in a similar role, ideally in an engineering or construction environment.
3+ years of administrative experience is required.
Engineering and Construction industry knowledge a plus.
Experience with project management software is preferred.
Physical Requirements
Ability to sit or stand at a desk and work from a computer for prolonged periods of time.
Ability to lift a minimum of 15 pounds if needed.
Anticipated Starting Pay Range $30.00 - $38.00 per hour
Health & Wellness Benefits
DPR offers a variety of medical, dental, vision and wellness benefits to keep you healthy. Read more about eligibility and available benefits programs.
DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world.
Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together—by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.
Explore our open opportunities at
www.dpr.com/careers .
Job Details
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative
Industries: Construction and Civil Engineering
Referrals increase your chances of interviewing at GPLA Structural Engineers and Builders by 2x
#J-18808-Ljbffr