Newark Fire Sprinkler Corp
Senior Billing /Collections / Accounts Receivables Specialist
Newark Fire Sprinkler Corp, Newark, New Jersey, us, 07175
Senior Billing /Collections / Accounts Receivables Specialist
We are seeking a Senior Billing / Collections / Accounts Receivable Specialist with 10+ years of hands‑on experience in billing, collections, and accounts receivable. The ideal candidate will have expert‑level proficiency in Sage accounting software and a strong background in construction/service industry billing, including AIA, progress billing, and retainage.
This role is critical to ensuring accurate billing, effective collections, and the maintenance of strong cash flow.
Key Responsibilities
Oversee the full‑cycle billing, collections, and AR process.
Prepare and submit all invoices (AIA, progress, service, and change orders) using Sage.
Manage collections through professional follow‑up calls, emails, and correspondence.
Reconcile customer accounts, apply payments, and resolve discrepancies.
Monitor AR aging and escalate delinquent accounts when necessary.
Provide weekly and monthly reports on receivables, collections, and cash flow.
Collaborate with project managers and service teams to resolve billing issues.
Ensure compliance with contracts, lien/bond requirements, and company policies.
Tasks / Duties Billing
Generate accurate AIA and progress billings with retainage tracking.
Prepare service invoices and time & material billings.
Verify contracts, change orders, and supporting documentation before invoicing.
Submit invoices via customer portals, email, or hard copy as required.
Track retainage and ensure timely release and collection.
Collections
Review AR aging weekly to identify and act on delinquent accounts.
Contact customers regarding outstanding balances and negotiate payment plans.
Document all collection activity within Sage.
Escalate high‑risk accounts for lien/bond or legal action.
Reduce Days Sales Outstanding (DSO) through consistent collection strategies.
Accounts Receivable
Apply customer payments (checks, ACH, wires, credit cards) accurately in Sage.
Investigate and resolve short payments or misapplied cash.
Maintain detailed AR records and ensure reconciliation with the general ledger.
Support month‑end closing and provide AR documentation for audits.
Skills & Qualifications
Minimum 10 years of experience in billing, collections, and accounts receivable.
Expert‑level knowledge of Sage accounting software (required).
Strong knowledge of construction billing, AIA processes, progress billing, and retainage.
Excellent communication, negotiation, and problem‑solving skills.
High level of organization, accuracy, and attention to detail.
Ability to work independently with minimal supervision.
High school diploma required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Accounting/Auditing and Finance
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This role is critical to ensuring accurate billing, effective collections, and the maintenance of strong cash flow.
Key Responsibilities
Oversee the full‑cycle billing, collections, and AR process.
Prepare and submit all invoices (AIA, progress, service, and change orders) using Sage.
Manage collections through professional follow‑up calls, emails, and correspondence.
Reconcile customer accounts, apply payments, and resolve discrepancies.
Monitor AR aging and escalate delinquent accounts when necessary.
Provide weekly and monthly reports on receivables, collections, and cash flow.
Collaborate with project managers and service teams to resolve billing issues.
Ensure compliance with contracts, lien/bond requirements, and company policies.
Tasks / Duties Billing
Generate accurate AIA and progress billings with retainage tracking.
Prepare service invoices and time & material billings.
Verify contracts, change orders, and supporting documentation before invoicing.
Submit invoices via customer portals, email, or hard copy as required.
Track retainage and ensure timely release and collection.
Collections
Review AR aging weekly to identify and act on delinquent accounts.
Contact customers regarding outstanding balances and negotiate payment plans.
Document all collection activity within Sage.
Escalate high‑risk accounts for lien/bond or legal action.
Reduce Days Sales Outstanding (DSO) through consistent collection strategies.
Accounts Receivable
Apply customer payments (checks, ACH, wires, credit cards) accurately in Sage.
Investigate and resolve short payments or misapplied cash.
Maintain detailed AR records and ensure reconciliation with the general ledger.
Support month‑end closing and provide AR documentation for audits.
Skills & Qualifications
Minimum 10 years of experience in billing, collections, and accounts receivable.
Expert‑level knowledge of Sage accounting software (required).
Strong knowledge of construction billing, AIA processes, progress billing, and retainage.
Excellent communication, negotiation, and problem‑solving skills.
High level of organization, accuracy, and attention to detail.
Ability to work independently with minimal supervision.
High school diploma required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Accounting/Auditing and Finance
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