Falcon's Creative Group
Production Coordinator- Design, Project Based
Falcon's Creative Group, Orlando, Florida, us, 32885
Falcon's will not accept unsolicited assistance from recruiters or search firms for this employment opportunity. All resumes submitted by search firms to any employee at Falcon's via-email, the Internet or in any form and/or method without a valid written agreement in place from Falcon's HR/Recruitment will be deemed the sole property of Falcon's. No fee will be paid in the event the candidate is hired by Falcon's as a result of the referral or through other means.
Job Summary:
Falcon's Beyond is a diversified global entertainment, consumer experience, and technology enterprise that accelerates intellectual property activations concurrently across physical and digital experiences.
Working at Falcon's means practicing your craft among collaborative and friendly professionals. We have attracted top talent from the feature film and visual effects industries, top theme park destinations, the video game industry, and others. Our work can be experienced in theme parks, museums, zoos, aquariums, location-based entertainment venues, live events, themed restaurant, and retail locations, and more!
This job is based in our office in Orlando, Florida. Applicants must either live in the area or be willing to move to Central Florida and work from the office daily.
The Production Coordinator will work with the design team workstreams to help facilitate the design team projects for internal and external clients. They are responsible for coordinating the deliverables, updating progress and facilitating the flow of information to design & production team members. They also have the opportunity to assist in production efforts that include presentation building, editing, and proofing various deliverables as they are prepared. This position involves coordinating with a multidisciplinary team to track the different work streams and document information as well as supporting document control and file/asset organization. They directly support their assigned workstream lead which may vary project by project. The production coordinator collaborates closely with the creative and production teams to ensure the seamless integration of design intent and technical trades to contribute to the successful execution of projects.
Essential Functions:
Internal and External Coordination
Fosters strong working relationships with creative directors, designers, and artists. Prepares team invitations, agendas, and meeting documentation per workstream. Coordinates across internal and external teams to ensure smooth information flow and timely access to resources. Identifies workflow inefficiencies and escalate to Project Management for resolution.
Deliverable tracking and organization
Supports execution and timely submission of deliverables across all project phases.
Ensures production outputs meet contractual requirements and flag issues early. Flex work hours as needed to manage and package deliverables during peak periods. Schedules and leads Bluebeam 'Page Turn' meetings to review cross-discipline drawings and track session progress. Documentation
Takes and distributes meeting notes, minutes, and action items. Organizes and shares project assets to maintain clear communication. Compiles deliverables into presentation decks (e.g., PowerPoint). Reviews and quality controls deliverables for completeness against scope of work. Drives design momentum by managing schedules, deliverable documents, and final submission content.
Communication and Scheduling
Facilitates efficient, focused design meetings and cross-team communication. Documents and shares meeting outcomes and promptly distribute action items. Follows up on open items to ensure timely completion. Ensures compliance with client communication standards and protocols.
Job Qualifications and Requirements:
Ability to coordinate with internal and external teams to ensure that information passes smoothly from different disciplines and teams as well as ensuring that all teams are equipped with the information that they need to complete their work per the schedule. Deep knowledge of common software packages including Word, Excel, and PowerPoint. Experience with project management tools such as Smartsheet or ACC, Bluebeam, Adobe Photoshop, and/or Adobe InDesign is preferred Responsible for cross-discipline communication of information and creating team meetings that are organized, efficient, and concise. Candidate must be a problem solver and team player and very organized, self-motivated, pro-active, and communicative. Must possess a valid driver's license. Must be authorized to work lawfully in the United States of America. Will not require Falcon's Treehouse, LLC to commence ("sponsor") an immigration case in order to be employed (now or in the future).
This at-will, in-office position is being hired to support a specific client project. While this role is a full-time position with Falcon's Creative Group, employment will not extend beyond the duration of the project. The assignment will conclude once the project is completed, at which time employment with Falcon's Creative Group will end. The expected project timeline is to be determined. For avoidance of doubt, employment with Falcon's would be at-will at all times, meaning that the employee or Falcon's may terminate the employment at any time (including prior to the conclusion of the project).
Falcon's Treehouse, LLC is a drug-free workplace and employment is contingent upon passing a drug screen. We are an equal employment opportunity employer dedicated to promoting an inclusive, diverse and innovative environment for our employees. We provide all qualified applicants with employment consideration without regard to race, color, religion, sex, pregnancy, childbirth, ancestry, national origin, age, protected veteran status, marital status, genetic information, gender identity or expression, sexual orientation, disability, or any other protected status in accordance with applicable federal, state or local laws.
Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal, state and local laws. Falcon's Treehouse, LLC is committed to working with and offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability with the job application process, please contact us at 407.909.9350 and let us know the nature of your request and your contact information.
About Us:
Falcon's Beyond is a diversified global entertainment, consumer experience, and technology enterprise that is reimagining how we play, travel, shop, dine, relax and are entertained.
Situated at the intersection of technology and entertainment, Falcon's accelerates intellectual property (IP) activations concurrently across physical and digital experiences through three core business units: Falcon's Creative Group, Falcon's Beyond Destinations and Falcon's Beyond Brands. Falcon's Creative Group is one of the world's leading master planners having planned more than $100 billion worth of award-winning experiences. Falcon's Beyond Destinations develops, owns, and operates resort hotels, theme parks, retail, dining and entertainment venues, including Falcon's Resort by Meliá in Punta Cana and its award-winning Katmandu theme parks. Falcon's Beyond Brands develops and deploys both proprietary and partner IP across multiple platforms through animated and live-action media content, gaming, music and retail consumer products. The company is headquartered in Orlando, FL, USA. Learn more at falconsbeyond.com.
NOTE:
This document outlines the general nature and level of work expected from individuals in this role. This is not intended to be an exhaustive list of responsibilities, duties, and/or skills. Additional duties may be required as necessary by supervisory personnel. The employee is expected to adhere to all work rules, procedures, and policies established by the company, including, but not limited to, those contained in the employee handbook.
Job Summary:
Falcon's Beyond is a diversified global entertainment, consumer experience, and technology enterprise that accelerates intellectual property activations concurrently across physical and digital experiences.
Working at Falcon's means practicing your craft among collaborative and friendly professionals. We have attracted top talent from the feature film and visual effects industries, top theme park destinations, the video game industry, and others. Our work can be experienced in theme parks, museums, zoos, aquariums, location-based entertainment venues, live events, themed restaurant, and retail locations, and more!
This job is based in our office in Orlando, Florida. Applicants must either live in the area or be willing to move to Central Florida and work from the office daily.
The Production Coordinator will work with the design team workstreams to help facilitate the design team projects for internal and external clients. They are responsible for coordinating the deliverables, updating progress and facilitating the flow of information to design & production team members. They also have the opportunity to assist in production efforts that include presentation building, editing, and proofing various deliverables as they are prepared. This position involves coordinating with a multidisciplinary team to track the different work streams and document information as well as supporting document control and file/asset organization. They directly support their assigned workstream lead which may vary project by project. The production coordinator collaborates closely with the creative and production teams to ensure the seamless integration of design intent and technical trades to contribute to the successful execution of projects.
Essential Functions:
Internal and External Coordination
Fosters strong working relationships with creative directors, designers, and artists. Prepares team invitations, agendas, and meeting documentation per workstream. Coordinates across internal and external teams to ensure smooth information flow and timely access to resources. Identifies workflow inefficiencies and escalate to Project Management for resolution.
Deliverable tracking and organization
Supports execution and timely submission of deliverables across all project phases.
Ensures production outputs meet contractual requirements and flag issues early. Flex work hours as needed to manage and package deliverables during peak periods. Schedules and leads Bluebeam 'Page Turn' meetings to review cross-discipline drawings and track session progress. Documentation
Takes and distributes meeting notes, minutes, and action items. Organizes and shares project assets to maintain clear communication. Compiles deliverables into presentation decks (e.g., PowerPoint). Reviews and quality controls deliverables for completeness against scope of work. Drives design momentum by managing schedules, deliverable documents, and final submission content.
Communication and Scheduling
Facilitates efficient, focused design meetings and cross-team communication. Documents and shares meeting outcomes and promptly distribute action items. Follows up on open items to ensure timely completion. Ensures compliance with client communication standards and protocols.
Job Qualifications and Requirements:
Ability to coordinate with internal and external teams to ensure that information passes smoothly from different disciplines and teams as well as ensuring that all teams are equipped with the information that they need to complete their work per the schedule. Deep knowledge of common software packages including Word, Excel, and PowerPoint. Experience with project management tools such as Smartsheet or ACC, Bluebeam, Adobe Photoshop, and/or Adobe InDesign is preferred Responsible for cross-discipline communication of information and creating team meetings that are organized, efficient, and concise. Candidate must be a problem solver and team player and very organized, self-motivated, pro-active, and communicative. Must possess a valid driver's license. Must be authorized to work lawfully in the United States of America. Will not require Falcon's Treehouse, LLC to commence ("sponsor") an immigration case in order to be employed (now or in the future).
This at-will, in-office position is being hired to support a specific client project. While this role is a full-time position with Falcon's Creative Group, employment will not extend beyond the duration of the project. The assignment will conclude once the project is completed, at which time employment with Falcon's Creative Group will end. The expected project timeline is to be determined. For avoidance of doubt, employment with Falcon's would be at-will at all times, meaning that the employee or Falcon's may terminate the employment at any time (including prior to the conclusion of the project).
Falcon's Treehouse, LLC is a drug-free workplace and employment is contingent upon passing a drug screen. We are an equal employment opportunity employer dedicated to promoting an inclusive, diverse and innovative environment for our employees. We provide all qualified applicants with employment consideration without regard to race, color, religion, sex, pregnancy, childbirth, ancestry, national origin, age, protected veteran status, marital status, genetic information, gender identity or expression, sexual orientation, disability, or any other protected status in accordance with applicable federal, state or local laws.
Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal, state and local laws. Falcon's Treehouse, LLC is committed to working with and offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability with the job application process, please contact us at 407.909.9350 and let us know the nature of your request and your contact information.
About Us:
Falcon's Beyond is a diversified global entertainment, consumer experience, and technology enterprise that is reimagining how we play, travel, shop, dine, relax and are entertained.
Situated at the intersection of technology and entertainment, Falcon's accelerates intellectual property (IP) activations concurrently across physical and digital experiences through three core business units: Falcon's Creative Group, Falcon's Beyond Destinations and Falcon's Beyond Brands. Falcon's Creative Group is one of the world's leading master planners having planned more than $100 billion worth of award-winning experiences. Falcon's Beyond Destinations develops, owns, and operates resort hotels, theme parks, retail, dining and entertainment venues, including Falcon's Resort by Meliá in Punta Cana and its award-winning Katmandu theme parks. Falcon's Beyond Brands develops and deploys both proprietary and partner IP across multiple platforms through animated and live-action media content, gaming, music and retail consumer products. The company is headquartered in Orlando, FL, USA. Learn more at falconsbeyond.com.
NOTE:
This document outlines the general nature and level of work expected from individuals in this role. This is not intended to be an exhaustive list of responsibilities, duties, and/or skills. Additional duties may be required as necessary by supervisory personnel. The employee is expected to adhere to all work rules, procedures, and policies established by the company, including, but not limited to, those contained in the employee handbook.