Greater Latrobe School District
Accounts Payable/Receivable Secretary - Confidential Job at Greater Latrobe Scho
Greater Latrobe School District, Latrobe, PA, US, 15650
Position Type:
Secretarial/Clerical/Accounts Payable
Date Posted:
10/16/2025
Location:
Greater Latrobe Administration Building
Closing Date:
10/26/2025 GREATER LATROBE SCHOOL DISTRICT
JOB DESCRIPTION
TITLE: Accounts Payable/Receivable Secretary-Confidential
DATE: October 16, 2025
REPORTS TO: Business Administrator
RATE OF PAY: $20-$24 per hour depending on experience with benefits
QUALIFICATIONS: 5 years' work experience in an accounts payable department or equivalent
experience in a business office setting. Experience should include proficiency in data entry,
Excel, Microsoft Office and other financial software applications. The accounts payable
secretary must demonstrate strong organizational and time management skills in a highly
confidential work environment.
POSITION GOAL: To process and maintain accurate accounts payable and accounts
receivable documents for the Greater Latrobe School District in accordance with all applicable
laws and established policies and procedures.
PRIMARY DUTIES AND RESPONSIBILITIES:
1. All Accounts Payable Processes:
? Review and reconcile purchase orders to vendor invoices
? Enter all vendor invoices into accounting software system
? Post all pay requests, mileage, expense reports, etc...
? Balance accounts payable batches for check runs
? Print accounts payable checks
? Verify, mail and file checks to vendors
? Track utility payment due dates
2. Verify invoices to purchase orders & contracts, check account coding, reconcile to
receipt verification reports
3. Prepare monthly Bill List for school board approval
4. Process manual checks weekly
5. Bank statement reconciliation and check clearing
6. Purchase order processing and close outs
7. Prepare and distribute monthly budget ledgers
8. Process conference forms
9. Verification/receipting of deposits
10. Generate deposit reports for review by Business Administrator
11. Prepare and process bank deposits, as well as post to accounting software system
12. Enter and post monthly journal entries
13. Monthly accounting software system closing
14. Verify and update vendor information in accounting software system as needed
15. Maintain vendor records (W-9 and sales tax exemption)
16. Complete all district credit/account application documents
17. Annual rollover of the accounting software system
18. Prepare and print 1099 for contracted vendors
19. Payroll support
20. Other duties as assigned by the administration
COMMENTS: Position holders must have a friendly, helpful personality. Testing will be required
for computer skills.
TERM OF EMPLOYMENT: Twelve (12) months and 40 hours per week. Work schedule and
other conditions of employment in accordance with current GLSD Pay Plans and applicable
policies.
EVALUATION: Performance of this job will be evaluated annually in accordance with provisions
of the applicable policies of GLSD.
Attachment(s):
Secretarial/Clerical/Accounts Payable
Date Posted:
10/16/2025
Location:
Greater Latrobe Administration Building
Closing Date:
10/26/2025 GREATER LATROBE SCHOOL DISTRICT
JOB DESCRIPTION
TITLE: Accounts Payable/Receivable Secretary-Confidential
DATE: October 16, 2025
REPORTS TO: Business Administrator
RATE OF PAY: $20-$24 per hour depending on experience with benefits
QUALIFICATIONS: 5 years' work experience in an accounts payable department or equivalent
experience in a business office setting. Experience should include proficiency in data entry,
Excel, Microsoft Office and other financial software applications. The accounts payable
secretary must demonstrate strong organizational and time management skills in a highly
confidential work environment.
POSITION GOAL: To process and maintain accurate accounts payable and accounts
receivable documents for the Greater Latrobe School District in accordance with all applicable
laws and established policies and procedures.
PRIMARY DUTIES AND RESPONSIBILITIES:
1. All Accounts Payable Processes:
? Review and reconcile purchase orders to vendor invoices
? Enter all vendor invoices into accounting software system
? Post all pay requests, mileage, expense reports, etc...
? Balance accounts payable batches for check runs
? Print accounts payable checks
? Verify, mail and file checks to vendors
? Track utility payment due dates
2. Verify invoices to purchase orders & contracts, check account coding, reconcile to
receipt verification reports
3. Prepare monthly Bill List for school board approval
4. Process manual checks weekly
5. Bank statement reconciliation and check clearing
6. Purchase order processing and close outs
7. Prepare and distribute monthly budget ledgers
8. Process conference forms
9. Verification/receipting of deposits
10. Generate deposit reports for review by Business Administrator
11. Prepare and process bank deposits, as well as post to accounting software system
12. Enter and post monthly journal entries
13. Monthly accounting software system closing
14. Verify and update vendor information in accounting software system as needed
15. Maintain vendor records (W-9 and sales tax exemption)
16. Complete all district credit/account application documents
17. Annual rollover of the accounting software system
18. Prepare and print 1099 for contracted vendors
19. Payroll support
20. Other duties as assigned by the administration
COMMENTS: Position holders must have a friendly, helpful personality. Testing will be required
for computer skills.
TERM OF EMPLOYMENT: Twelve (12) months and 40 hours per week. Work schedule and
other conditions of employment in accordance with current GLSD Pay Plans and applicable
policies.
EVALUATION: Performance of this job will be evaluated annually in accordance with provisions
of the applicable policies of GLSD.
Attachment(s):
- Accounts Payable Accounts Receivable Job Description.pdf