Careline Health Group is hiring: Administrative Assistant in Grand Rapids

Overview

Optimal Care is a clinician owned and operated company that creates opportunities and an environment for employees to realize their highest potential while maintaining a personalized focus on Patients and Families. We are the Midwest's premier provider of Physician Services, Home Health, and Hospice Care. Our integrated care model incorporates technology, innovation and best practices to produce value-based outcomes by managing chronic disease processes, rehabilitation and end-of-life care.

Our mission is: Serve Together, Provide Value, and Deliver Exceptional Quality Care. At Optimal Care, you have our commitment to being an exceptional place to work where your expertise, passion and commitment to quality care thrive.

Exceptional Benefits:

• Minimum of 3 Weeks Paid Time Off (PTO)
• Company Vehicle Program
• Flexible Work Schedule
• Mentorship Culture
• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan
• Mileage Reimbursement
• Cutting Edge Technology

Location: Grand Rapids, MI (office).

Position

Administrative Assistant

Responsibilities

• Manage and maintain executive schedules, including making appointments and meetings with internal and external individuals, prioritizing the most sensitive matters
• Provide administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive's behalf
• Perform data analysis and use Microsoft applications (Excel, Outlook, Word, Access) for data filtering, sorting, V-lookup, PivotTables, and related tasks
• Prepare requested reports and presentations; collect and analyze necessary information
• Record meeting discussions and provide minutes as requested
• Maintain inventory of executive office supplies; anticipate office needs and ensure stock
• Create and maintain paper and electronic copies of state-related documentation, certification and licensing
• Coordinate and schedule travel arrangements and conferences; prepare itineraries
• Organize and prepare employee and external gifts (catering, floral arrangements, cards, appreciation gifts)
• Screen incoming calls, inquiries, visitors, and correspondence, and route appropriately
• Manage complex office administrative work requiring independent judgment and initiative

Qualifications

• High School Diploma or GED
• 1 year experience in an administrative assistant setting
• Current and valid Driver's License
• Reliable transportation and valid automobile insurance
• Interpersonal skills and ability to communicate effectively with employees
• Problem-solving, organizational skills and attention to detail
• Strong verbal and written communication skills
• Proficient with computer equipment; Excel, Outlook, Word; ability to manage multiple phone lines, fax, and photocopy machines

Desired Qualifications

• Associate Degree preferred

Location

• Office Location: 770 Kenmoor Ave, Suite 100, Grand Rapids, MI 49546

Hours

• Office Hours: 8:00 am – 5:00 pm, Monday through Friday

Pay Range

$18—$22 USD

Background Screening

Optimal Care conducts a background screening upon acceptance of a contingent job offer. Background screening is completed by a third-party administrator, the Michigan Long-Term Care Partnership, and is performed in compliance with the Fair Credit Report Act.

Reasonable Accommodations

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Equal Opportunity Employer

Optimal Care is an equal-opportunity employer.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Industries: Medical Practices

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