Associa is hiring: Administrative Assistant in Bethany Beach

Job Description

This Administrative Assistant supports and assists general office activities and projects with administrative tasks, provides customer service support, and works under moderate supervision. The role involves contact with homeowners and board members.

Responsibilities

• Update and file association documents for Community Managers; arrange delivery and pickup of documents from storage when necessary.
• Maintain homeowner and association information in the system and shared files.
• Process and distribute incoming and outgoing mail for the office and Associations.
• Handle printing, scanning, and faxing as general office support when needed.
• Organize and prepare correspondence related to association business.
• Receive and respond to incoming calls from homeowners, Board members, and vendors.
• Follow through on various administrative requests.
• Review invoices for completeness/accuracy and prepare payable vouchers for manager’s approval if not completed by the Telephone Operator.
• Prepare and assist community managers with monthly board packages and house mailings.
• Relieve concierge/reception on an as‑needed basis.
• Perform other duties as assigned.

Requirements

• High School Diploma or GED.
• 1+ year of recent corporate office admin experience.
• Proficient knowledge of Microsoft Office products (Word, Excel, Outlook, etc.).
• Professional customer service skills.
• Proficient knowledge of typical business correspondence (grammar, structure, punctuation, spelling).
• Self‑motivate, proactive, detail oriented and able to function effectively as part of a team.
• Ability to maintain confidentiality and discretion in all duties.
• Ability to prioritize tasks, manage time efficiently, and meet deadlines.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.