Administrative Assistant Job at AVID PROPERTY MANAGEMENT, INC. in Tampa

Director of Operations – Avid Property Management

Avid Property Management is a full service community association management company serving the Tampa Bay Area. Our licensed professionals specialize in the Association management of Townhomes, Condominiums, Single Family Homes and commercial condominiums in Hillsborough, Pinellas, and Pasco Counties. Avid Property Management is a smaller local company that prides itself on excellent customer service. Our goal is to make our company both a place where employees enjoy working and customers enjoy working with.

Job Duties

The Administrative Assistant supports and assists general office activities and projects with administrative tasks. Provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members.

• Organizes and prepares correspondence related to association business.
• Receives and responds to incoming calls from homeowners, Board members and vendors. Follow through on various requests.
• Upload invoices for processing.
• Processes and distributes incoming and outgoing mail for the office and Associations.
• Prepares and assists community managers with monthly board packages and in‑house mailings.
• Updates homeowner and association information in Cinc and shared files.
• Reviews and follows up with Work Orders.
• Sales and Leasing application processing.
• Tracking and follow up on Homeowner Insurance compliance and Lease renewals.
• Architectural Request application processing.
• Answers inbound telephone inquiries ensuring to be point person in resolution to their inquiry.
• Keeps work spaces organized and maintained. Alerts Office Manager of low supplies and assists in supply stocking and distribution.
• Processes print jobs, scanning and faxing as general office support when needed.
• Files association documents for Community Managers. Arranges for delivery and pick up of documents from storage when necessary.

The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind the work of different assignment positions.

Other duties as assigned.

Requirements

• High School Diploma or GED.
• 0 – 3 years of directly related or closely related experience.
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Interpretation and completion of verbal and/or written instructions at a proficient level.
• Knowledge of general office equipment (copier, fax, phone systems, etc.).
• Knowledge of company policies, procedures and forms.
• Confidentiality and discretion in the performance of all duties and responsibilities.
• Time management and time critical prioritization skills.

Seniority Level

• Entry level

Employment Type

• Full‑time

Job Function

• Administrative