Join to apply for the Executive Assistant role at JLL
Base pay range
$75,000.00/yr - $83,000.00/yr
What this job involves: As an Executive Assistant at JLL, you will serve as a strategic partner to senior leadership, providing comprehensive administrative support that enables executives to focus on driving business growth and client success. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast‑paced commercial real estate environment. You will be instrumental in shaping a brighter way for our organization by streamlining operations, facilitating communication across teams, and ensuring seamless execution of executive initiatives. Working in our culture of collaboration, you will interact with stakeholders at all levels, from internal teams to high‑profile clients, while maintaining the highest standards of professionalism and confidentiality.
What your day‑to‑day will look like:
- Manage complex executive calendars, coordinate meetings, and arrange domestic and international travel
- Initiate collaboration across leadership teams and peers throughout JLL to drive cohesive insights and knowledge sharing
- Prepare executive communications, presentations, and reports with attention to detail and brand consistency
- Serve as a liaison between executives and internal teams, clients, and external partners
- Plan and execute executive events, board meetings, and client entertainment activities oftentimes requiring on‑site presence
- Handle confidential information and sensitive matters with complete discretion
- Process expense reports, invoices, and administrative tasks to support executive productivity
- Anticipate needs and proactively solve problems to ensure smooth daily operations
Required qualifications:
- Bachelor's degree or equivalent professional experience
- Minimum 5+ years of executive assistant experience, preferably in professional services or real estate
- Exceptional written and verbal communication skills
- Proficiency in Microsoft Office Suite, calendar management systems, and travel booking platforms
- Strong organizational and time management abilities with keen attention to detail
- Demonstrated ability to handle confidential information with discretion and integrity
- Flexibility to work extended hours and adapt to changing priorities
- Willingness to be present in office environment to remain aware of facility details and establish local relationships
Preferred qualifications:
- Experience supporting C‑level executives in a corporate environment
- Knowledge of commercial real estate industry practices and terminology
- Experience with expense management systems and corporate travel policies
- Demonstrated project management skills and ability to work independently
- Multilingual capabilities to support our global operations
This position is hybrid with consistent in office presence required in either the following locations: Chicago, Charlotte, Dallas, or NYC.
Seniority level
Associate
Employment type
Full-time
Job function
Administrative