Talent Acquisition LLC is hiring: Legal Secretary in San Francisco

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An international law firm is seeking a Legal Secretary to provide high-level administrative support to attorneys and legal teams. The Legal Secretary plays a critical role in ensuring the smooth daily operations of assigned practices by managing communications, scheduling, client matter workflows, and billing support. This role requires a proactive professional with exceptional organizational skills, strong attention to detail, and the ability to deliver superior client service.

Responsibilities

• Provide direct administrative support to assigned attorneys, ensuring efficient management of daily operations.
• Manage attorney calendars, coordinate meetings and travel arrangements, and prepare related materials in advance.
• Draft, edit, and format correspondence, documents, reports, and presentations with accuracy and attention to detail.
• Maintain organized electronic filing systems in accordance with firm policies and records management practices.
• Assist with client matter management, including new client/matter intake, conflicts coordination, engagement letters, and matter closing processes.
• Support billing processes by preparing invoices, tracking budgets, and ensuring compliance with client requirements.
• Serve as a professional liaison with clients, courts, agencies, and external organizations, maintaining confidentiality at all times.
• Track and support attorney business development initiatives, including research, presentation preparation, and event coordination.
• Collaborate with other Legal Secretaries to balance workload and provide backup assistance as needed.
• Assist with onboarding and training new legal and support staff.

Qualifications

• Minimum of 2 years’ administrative experience; prior experience in a law firm or professional services environment strongly preferred.
• Strong oral and written communication skills, with excellent command of business English, grammar, and formatting.
• Proficiency in Microsoft Office Suite; ability to learn and effectively use firm technology systems.
• Highly organized, with the ability to manage multiple priorities and meet tight deadlines.
• Strong interpersonal skills, with the ability to work effectively across all levels of the organization.

Seniority Level

Associate

Employment Type

Full-time

Job Function

Legal and Administrative

Industries

Legal Services and Law Practice

Medical insurance

Vision insurance

Location: San Francisco, CA