4MDental Management Services is hiring: Administrative Assistant in Long Beach

4M Dental Implant Center is seeking a highly organized and experienced Executive Administrative Assistant to provide comprehensive support to the Executive Leadership Team, including the HR and Finance departments. This individual will play a key role in maintaining smooth administrative operations, managing confidential information, and assisting with company-wide initiatives. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, professional environment.

• Maintain accurate employee records, personnel files, and HR databases.
  
• Assist with preparing and sending offer letters, onboarding new hires, completing documentation, background checks, and system setup.
  
• Respond to employee benefit inquiries and coordinate with benefit providers as needed.
  
• Manage the HR email inbox and ensure timely responses.
  
• Assist with timekeeping and payroll preparation by verifying and updating employee data.
  
• Draft and distribute HR communications, including policy updates and employee notices.
  
• Provide administrative support for performance reviews, employee relations documentation, and compliance audits.
  

• Assist with Accounts Payable/Receivable functions, including entering invoices into Bill.com, expense tracking, and reporting.
  
• Maintain accurate records of practice expenses, budgets, and financial documentation.
  
• Support vendor management processes, including tracking contracts and renewals.
  
• Prepare and organize financial documents for review by the Finance Director.
  

• Answer employee questions related to HR, payroll, and general administrative matters with professionalism and discretion.
  
• Coordinate travel and hotel accommodations for executives and employees.
  
• Assist in planning and executing company events such as the Annual Meeting, Holiday Party, and Institute meetings.
  
• Ensure compliance with all federal, state, and local employment regulations.
  
• Maintain strict confidentiality of all sensitive HR, financial, and company information.
  
• Assist with special projects and cross-department initiatives as assigned.
  

This position will be located at our Long Beach, CA Home Support office and will follow a Monday through Thursday schedule, with the potential to include a half-day on Friday in the future.

Qualifications

• Minimum 5 years of experience as an Executive Administrative Assistant supporting senior leadership.
  
• Experience supporting HR and Finance functions preferred.
  
• Strong organizational skills with exceptional attention to detail.
  
• Excellent written and verbal communication abilities.
  
• High degree of professionalism, integrity, and confidentiality.
  
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with HR or accounting systems (e.g., ADP, Bill.com).
  
• Ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment.
  
• Strong interpersonal skills with a collaborative and service-oriented approach.

Compensation is $26.00 - $28.00 an hour, depending on experience.

4M Dental Implant Center is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, pregnancy, marital status, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military or veteran status, or any other characteristic protected under applicable federal, state, or local law.