Celerity Staffing Solutions is hiring: Administrative Assistant in Durand

Job Title:Administrative Assistant

Location:Durand, WI

Schedule:Monday–Friday, 6:00 AM – 2:00 PM

Pay:$20–$24/hour (based on experience)

Job Description:

We are seeking a reliable and detail-orientedAdministrative Assistantto support our plant operations. This role is essential to keeping our office organized and efficient, and it offers a wide variety of responsibilities in a fast-paced environment.

Key Responsibilities:

• Gather and distribute production paperwork, Run Records, and Aggl Reports
• Match invoices with PO numbers and packing lists; send for payment
• Enter accounts payable into the Plant Purchases Spreadsheet
• Prepare onboarding paperwork for new employees
• Answer and direct phone calls professionally
• Perform filing and general office duties
• Provide directions to truck drivers entering the plant
• Assist management with various tasks as assigned
• Maintain daily production records, inventory updates, and yield reports
• Manage petty cash and submit receipts for reimbursement
• Process and audit weekly payroll; maintain employee records
• Track attendance and prepare time cards
• Create and manage Bill of Ladings for shipments
• Verify benefit invoices and coordinate with HR
• Maintain insurance and benefits websites
• Handle worker’s compensation claims and OSHA logs
• Complete annual license applications
• Generate reports for corporate and plant management
• Support Executive Assistant duties when needed
• Prepare daily shipping/receiving schedules and distribute copies
• Send customer samples and required documentation
• Take meeting minutes and distribute electronically
• Manage Amazon and Milkmanmilk orders via ShipStation
• Monitor inventory and initiate fulfillment orders
• Fill out weekly labor cost reports and census updates
• Maintain phone lists and product/pallet tags as needed

Qualifications:

• Previous administrative experience preferred
• Strong organizational and multitasking skills
• Proficiency in Microsoft Office and data entry
• Excellent communication and interpersonal skills
• Ability to work independently and handle confidential information