Primer.ai
Executive Assistant to CEO and EVP / General Counsel (67 Month Contract)
Primer.ai, Pasadena, California, United States, 91122
Executive Assistant to CEO and EVP / General Counsel (67 Month Contract)
We're seeking a proactive and highly organized Executive Assistant to temporarily support our CEO and EVP / General Counsel while our current EA is on maternity leave.
The ideal candidate thrives in a fast-paced, mission-driven environment, thinks multiple steps ahead, and handles sensitive information with discretion and professionalism. This is a highly visible role that serves as an extension of the executives and is central to ensuring seamless operations at the highest levels of the organization.
Key Responsibilities Executive Support
Provide high-level administrative support to the CEO and EVP / General Counsel (and light support to an additional executive overseeing Government Affairs).
Manage complex calendars across multiple time zones; schedule, confirm, and coordinate meetings with internal teams, partners, board members, and high-level stakeholders.
Ensure daily, weekly, and quarterly schedules are optimized and aligned with executive priorities.
Monitor and flag priority items across email, Slack, and other communication channels.
Arrange detailed travel itineraries and logistical planning for multi-city trips, including executive off-sites, board meetings, and industry events.
Board & Advisor Coordination
Support logistics and communication with board member offices as needed (e.g., coordinating schedules, travel, or material preparation).
Assist with internal coordination for board meetings and pre-read materials in partnership with the CEO and other internal stakeholders.
Engage directly with external advisors to coordinate meeting logistics and support follow-up actions.
Maintain discretion and professionalism in all external-facing interactions on behalf of the executive office.
Meeting Preparation & Materials
Own the preparation of executive materials, including briefing documents, meeting agendas, and company decks.
Collaborate with cross-functional teams to create and present visually polished slides for internal and external meetings.
Track deliverables and deadlines related to leadership workshops, off-sites, and strategic planning.
Company Events & Internal Coordination
Help organize internal and executive-level meetings, including quarterly off-sites.
Partner with HR on company events hosted by the CEO or executive team.
Attributes & Skills
Highly organized, with excellent attention to detail and ability to anticipate needs.
Poised and professional; capable of handling sensitive information with integrity and discretion.
Clear and confident communicator both verbal and written.
Relationship-oriented and approachable; builds trust across levels and functions.
Composed and calm under pressure; able to juggle multiple priorities.
Strong sense of judgment and self-direction.
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We're seeking a proactive and highly organized Executive Assistant to temporarily support our CEO and EVP / General Counsel while our current EA is on maternity leave.
The ideal candidate thrives in a fast-paced, mission-driven environment, thinks multiple steps ahead, and handles sensitive information with discretion and professionalism. This is a highly visible role that serves as an extension of the executives and is central to ensuring seamless operations at the highest levels of the organization.
Key Responsibilities Executive Support
Provide high-level administrative support to the CEO and EVP / General Counsel (and light support to an additional executive overseeing Government Affairs).
Manage complex calendars across multiple time zones; schedule, confirm, and coordinate meetings with internal teams, partners, board members, and high-level stakeholders.
Ensure daily, weekly, and quarterly schedules are optimized and aligned with executive priorities.
Monitor and flag priority items across email, Slack, and other communication channels.
Arrange detailed travel itineraries and logistical planning for multi-city trips, including executive off-sites, board meetings, and industry events.
Board & Advisor Coordination
Support logistics and communication with board member offices as needed (e.g., coordinating schedules, travel, or material preparation).
Assist with internal coordination for board meetings and pre-read materials in partnership with the CEO and other internal stakeholders.
Engage directly with external advisors to coordinate meeting logistics and support follow-up actions.
Maintain discretion and professionalism in all external-facing interactions on behalf of the executive office.
Meeting Preparation & Materials
Own the preparation of executive materials, including briefing documents, meeting agendas, and company decks.
Collaborate with cross-functional teams to create and present visually polished slides for internal and external meetings.
Track deliverables and deadlines related to leadership workshops, off-sites, and strategic planning.
Company Events & Internal Coordination
Help organize internal and executive-level meetings, including quarterly off-sites.
Partner with HR on company events hosted by the CEO or executive team.
Attributes & Skills
Highly organized, with excellent attention to detail and ability to anticipate needs.
Poised and professional; capable of handling sensitive information with integrity and discretion.
Clear and confident communicator both verbal and written.
Relationship-oriented and approachable; builds trust across levels and functions.
Composed and calm under pressure; able to juggle multiple priorities.
Strong sense of judgment and self-direction.
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