Orange County Transportation Authority
Contract Administrator, Senior / Contract Administrator
Orange County Transportation Authority, Orange, California, United States, 92613
Overview
Why OCTA: Discover work that moves you in a dynamic and innovative setting. Be part of a team delivering Orange County’s transportation network of today and creating a vision for the future. OCTA is the county’s transportation planning commission and public transit operator. With a focus on safety and accountability, we plan, fund, and implement countywide projects that include bus and rail transit, freeways and express lanes, rideshare, microtransit, paratransit, active transportation, and environmental programs. We’re passionate about creating a balanced, equitable and sustainable transportation system that reflects the diverse travel needs of the county’s 34 cities and 3.2 million residents. Our employees rated OCTA as a top workplace in Orange County. Come join us on our mission of keeping Orange County moving.
Position Overview: Under general direction, assigned to a wide range of highly complex technology, construction, rolling stock, professional, architectural, or engineering projects, administers all phases of procurement process for goods and services, including planning, budgeting, and procurement. Confers with project managers to determine vendor performance and determine and implement changes to contractual terms. Resolves highly complex contract performance issues.
Contract Administrator, Senior: Exempt, Salary Grade 205: Min $95,176 – Mid $114,212 – Max $133,247 annually. Starting salary based on qualifications.
Contract Administrator: Exempt, Salary Grade 195: Min $88,753.60 – Mid $106,038.40 – Max $123,302.40 annually. Starting salary based on qualifications.
This posting will remain open until filled.
Responsibilities
This list is intended to indicate the general nature and level of work performed and is not exhaustive. Displays High Integrity & Honesty: Takes personal responsibility, acts with honesty and consistency. Has Technical and Professional Expertise: Possesses the technical skills, product knowledge, and professional skills to do the job. Ensures contracts protect the agency’s interests and uphold policies and procedures. Evaluates bids, proposals, and quotations; conducts cost and price analysis; chairs evaluation committee meetings and conducts vendor interviews; determines consultant/contractor selection recommendations. Leads negotiations, creates, prepares, and issues contracts and purchase orders for highly complex procurements. Confers with project managers to ensure contract compliance and conformance to applicable laws. Reviews and approves invoices for major projects. Oversees the review, documentation, and approval of claims and invoices submitted against contracts. Prepares or directs the preparation of various periodic and special reports; assists in providing training and mentoring to lower-level staff; makes recommendations for improving operating procedures and policies. Markets his/her workgroup effectively and influences internal customers; develops understanding of budgeting needs and procedures; reviews requisitions for funding availability and account code accuracy. Prepares complex contract amendments, revisions, terminations, and close-outs. Negotiates settlement of contract disputes. Analyzes, compiles, and prepares comprehensive summaries of procurement processes and results for presentation to executive management, Board of Directors, and Board committees. Interprets and applies contracting principles, applicable laws, regulations, and policies and procedures. Works collaboratively with others; assists project managers in developing scopes of work and developing RFPs for highly complex procurements; conducts pre-proposal/bid conferences and site visits.
Qualifications
Senior:
Any combination of education and experience equivalent to a bachelor’s degree in business or public administration, or closely related field, and a minimum of five years of experience in the development and administration of contracts. Administrator:
Any combination of education and experience equivalent to a bachelor’s degree in business or public administration or a related field, with a minimum of three years of purchasing experience, preferably in the development and administration of public contracts.
Working Conditions / Physical Activities
(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. OCTA provides reasonable accommodation to enable individuals with disabilities to perform the essential functions). Work may be performed in a stressful, fast-paced office environment, depending upon assignment. Ability to understand verbal communication and to respond effectively. Reaching, finger dexterity, grasping, feeling, talking, hearing, seeing, and repetitive motions in computer use.
Compensation and Benefits
OCTA offers a comprehensive compensation and benefits package including medical, dental and vision coverage, paid leave, disability, life insurance, retirement programs, educational reimbursement, wellness and ergonomic programs, free transportation passes for employees and dependents, and more. OCTA has a hybrid remote work program. Eligibility is dependent on manager’s approval.
Equal Employment Opportunity
OCTA is an equal employment opportunity employer that recruits, hires, and promotes qualified people without regard to race, color, religion, creed, ancestry, national origin, age, sex, pregnancy, gender, gender identity and/or expression, sexual orientation, marital status, medical condition, disability, genetic information, military and veteran status, or other legally protected status.
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Why OCTA: Discover work that moves you in a dynamic and innovative setting. Be part of a team delivering Orange County’s transportation network of today and creating a vision for the future. OCTA is the county’s transportation planning commission and public transit operator. With a focus on safety and accountability, we plan, fund, and implement countywide projects that include bus and rail transit, freeways and express lanes, rideshare, microtransit, paratransit, active transportation, and environmental programs. We’re passionate about creating a balanced, equitable and sustainable transportation system that reflects the diverse travel needs of the county’s 34 cities and 3.2 million residents. Our employees rated OCTA as a top workplace in Orange County. Come join us on our mission of keeping Orange County moving.
Position Overview: Under general direction, assigned to a wide range of highly complex technology, construction, rolling stock, professional, architectural, or engineering projects, administers all phases of procurement process for goods and services, including planning, budgeting, and procurement. Confers with project managers to determine vendor performance and determine and implement changes to contractual terms. Resolves highly complex contract performance issues.
Contract Administrator, Senior: Exempt, Salary Grade 205: Min $95,176 – Mid $114,212 – Max $133,247 annually. Starting salary based on qualifications.
Contract Administrator: Exempt, Salary Grade 195: Min $88,753.60 – Mid $106,038.40 – Max $123,302.40 annually. Starting salary based on qualifications.
This posting will remain open until filled.
Responsibilities
This list is intended to indicate the general nature and level of work performed and is not exhaustive. Displays High Integrity & Honesty: Takes personal responsibility, acts with honesty and consistency. Has Technical and Professional Expertise: Possesses the technical skills, product knowledge, and professional skills to do the job. Ensures contracts protect the agency’s interests and uphold policies and procedures. Evaluates bids, proposals, and quotations; conducts cost and price analysis; chairs evaluation committee meetings and conducts vendor interviews; determines consultant/contractor selection recommendations. Leads negotiations, creates, prepares, and issues contracts and purchase orders for highly complex procurements. Confers with project managers to ensure contract compliance and conformance to applicable laws. Reviews and approves invoices for major projects. Oversees the review, documentation, and approval of claims and invoices submitted against contracts. Prepares or directs the preparation of various periodic and special reports; assists in providing training and mentoring to lower-level staff; makes recommendations for improving operating procedures and policies. Markets his/her workgroup effectively and influences internal customers; develops understanding of budgeting needs and procedures; reviews requisitions for funding availability and account code accuracy. Prepares complex contract amendments, revisions, terminations, and close-outs. Negotiates settlement of contract disputes. Analyzes, compiles, and prepares comprehensive summaries of procurement processes and results for presentation to executive management, Board of Directors, and Board committees. Interprets and applies contracting principles, applicable laws, regulations, and policies and procedures. Works collaboratively with others; assists project managers in developing scopes of work and developing RFPs for highly complex procurements; conducts pre-proposal/bid conferences and site visits.
Qualifications
Senior:
Any combination of education and experience equivalent to a bachelor’s degree in business or public administration, or closely related field, and a minimum of five years of experience in the development and administration of contracts. Administrator:
Any combination of education and experience equivalent to a bachelor’s degree in business or public administration or a related field, with a minimum of three years of purchasing experience, preferably in the development and administration of public contracts.
Working Conditions / Physical Activities
(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. OCTA provides reasonable accommodation to enable individuals with disabilities to perform the essential functions). Work may be performed in a stressful, fast-paced office environment, depending upon assignment. Ability to understand verbal communication and to respond effectively. Reaching, finger dexterity, grasping, feeling, talking, hearing, seeing, and repetitive motions in computer use.
Compensation and Benefits
OCTA offers a comprehensive compensation and benefits package including medical, dental and vision coverage, paid leave, disability, life insurance, retirement programs, educational reimbursement, wellness and ergonomic programs, free transportation passes for employees and dependents, and more. OCTA has a hybrid remote work program. Eligibility is dependent on manager’s approval.
Equal Employment Opportunity
OCTA is an equal employment opportunity employer that recruits, hires, and promotes qualified people without regard to race, color, religion, creed, ancestry, national origin, age, sex, pregnancy, gender, gender identity and/or expression, sexual orientation, marital status, medical condition, disability, genetic information, military and veteran status, or other legally protected status.
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