Administrative Specialist (Secretary II) Job at Bailey Information Technology Co

Overview

Administrative Specialist (Secretary II)

Locations: San Diego, CA • Phoenix, AZ • San Francisco, CA

Schedule: Mon–Fri, 8 hrs/day (30‑min unpaid lunch)

Clearance: DHS HSPD‑12 suitability w/ PIV (Gov’t‑sponsored)

Make the mission move. You’ll be the operational heartbeat of an FPS District—running the front office, owning executive calendars, and keeping mission‑critical reports and records tight.

What you’ll do

• Greet visitors, route calls/emails, and manage up to three leadership calendars
• Orchestrate meetings/telecons; prepare materials and crisp minutes
• Maintain FSA, PSO, and personnel files; manage mail/shipping & supplies
• Support timekeeping in GovTA and run required reports
• Keep data current: update shared drives; post inspection/covert testing trackers; run STORM/PTS reports; log vehicle mileage
• Enter weekly LEIMS prohibited items and support SMB/PSOO documentation

What you bring

• High School diploma + 1 year admin experience (2+ preferred)
• Strong MS Office; accurate typing; excellent written & verbal communication
• Organized, discreet, and proactive in a fast‑paced public‑safety environment

Nice to have

• Familiarity with GovTA, LEIMS, FPS processes