Executive Assistant Job at Sails Restaurant in Naples

Overview We are seeking an exceptionally adaptable, detail-oriented, and proactive Executive Assistant to provide high-level support to the company founder across both professional and personal domains. This role involves extensive coordination of special projects, managing complex schedules, travel logistics, guest relations, and procurement. The ideal candidate will anticipate needs, align with the executive’s priorities, and pivot between tasks in a fast-paced, high-standard environment. Key Responsibilities Administrative & Scheduling Support: Manage and maintain the executive’s email inbox and calendar with precision and discretion; create and manage a daily task list aligned with strategic objectives; collaborate with managers to align priorities and resolve operational challenges; anticipate scheduling conflicts and adjust plans to maximize efficiency; coordinate domestic and international travel arrangements, including accommodations and itineraries. Special Projects & Operations: Ensure daily reports from direct reports are received and reviewed; lead and assist with special projects (e.g., restaurant openings, renovations, expansion initiatives, strategic partnerships); conduct industry and market research and compile actionable reports; oversee procurement and vendor relations, including sourcing materials, negotiating contracts, and ensuring quality and cost-effectiveness; manage company vehicle scheduling, maintenance, and logistics. Business & Personal Support: Represent the executive’s vision with partners, charities, and community organizations; manage personal errands and logistics (including occasional driving); maintain discretion with confidential matters across personal and business spheres. Meeting & Event Coordination: Organize and oversee meetings and events logistics; research attendees and prepare briefings with photos and background information; curate guest lists and maintain records of guest preferences; support hospitality-driven events in line with brand standards. Qualifications & Requirements Minimum of 2 years’ experience as an Executive Assistant in a fast-paced, high-expectation environment. Proven ability to adapt quickly, prioritize effectively, and remain calm under pressure. Exceptional organizational, problem-solving, and communication skills. Strong ability to interpret and act on the executive’s goals and shifting priorities. Proficient in Microsoft Office Suite; strong research and reporting skills. Comfortable using artificial intelligence tools to increase efficiency and automate routine tasks. High level of discretion and professionalism with sensitive information. Flexibility to work evenings, weekends, and holidays as needed. Knowledge of fine dining operations and luxury hospitality preferred. Bachelor’s degree in Business Administration, Hospitality, or related field preferred. Must be available to work on-site in Naples, Florida. What We Offer Competitive salary based on experience. Clear path for professional growth and development. Exposure to high-level strategy and executive decision-making. Daily family meal. A vibrant, creative, and collaborative work environment. #J-18808-Ljbffr