Secretary II (Phoenix, AZ; San Diego, CA; ...) Job at Vision Centric in Phoenix

Vision Centric, Inc. is seeking a highly organized and detail-oriented Secretary II to provide comprehensive administrative and clerical support to a government agency. This role requires a proactive professional with strong communication skills, technical proficiency, and the ability to manage multiple priorities in a fast-paced environment. This is a FULL-TIME, OnSite Position

Key Responsibilities:

• Perform a full range of administrative and secretarial duties, both standard and nonstandard.
• Provide direct support to District and Area Commanders, managing up to three calendars and coordinating meetings, interviews, and teleconferences.
• Maintain reception area, greet visitors, and handle incoming calls and emails professionally.
• Prepare reports, meeting materials, and routine correspondence.
• Organize and maintain filing systems, personnel records, and shared drive folders.
• Track and compile data for various programs including Facility Security Assessments (FSA), Post Orders, and Prohibited Items Reports.
• Maintain inventory lists for security equipment and supplies; conduct weekly audits and provide status updates.
• Support timekeeping and attendance tracking using systems such as GovTA.
• Assist with budget report preparation and document management.
• Enter and manage data in FPS systems such as LEIMS and STORM.
• Provide administrative support for contractual service requests and security operations.
• Perform other duties as assigned to support operations.

Required Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, Access, Outlook) and Windows-based operating systems.
• Experience with office equipment including scanners, printers, and copiers.
• Strong attention to detail, accurate typing, and excellent spelling.
• Ability to compile, organize, and present reports and data.
• Excellent verbal and written communication skills.
• Ability to work independently and determine task priorities.
• Experience managing multiple calendars and coordinating logistics.
• Familiarity with government systems such as GovTA, LEIMS, and STORM is a plus.

Preferred Skills:

• Prior experience supporting federal agencies or law enforcement operations.
• Knowledge of agency policies, procedures, and systems.
• Experience with inventory management and supply tracking.
• Ability to maintain confidentiality and handle sensitive information.

Our benefits package includes medical, dental, vision, Long Term Disability, Life Insurance, Short Term Disability, paid time off, paid holidays, flexible spending account, health savings account, health advocates, employee assistance program, tuition assistance program, 401k Plan ,as well as a fun and enthusiastic work environment that promotes a work/life balance!

To Apply:
VCI offers a team-oriented work environment and a competitive compensation and employee benefits package. If you have a commitment to excellence and want to join our team of top caliber professionals, we invite you to submit your resume electronically.
This is a full time position
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