University of Utah Health Research
Admin Assist/Visual & Graphic Designer
University of Utah Health Research, Salt Lake City, Utah, United States, 84193
Overview
Administrative Assist/Visual & Graphic Designer role at University of Utah Health Research. Open date: 10/24/2025 • Requisition Number: PRN16485N • Working Title: Admin Assist/Visual & Graphic Designer Responsibilities
Track and organize faculty recruitment materials and hiring checklists. Assist with preparing offer letters and memos using templates. Support onboarding processes, including license and credentialingsubmissions. Communicate with faculty, staff and University offices in a professional manner and act as Division liaison. Faculty Affairs processes such as – FARA, Tenure clock adjustments, TFR, CFR, faculty leave, reviews and parental leave tracking. Appointments, renewals and terminations. CV updates. Committees as assigned. Maintain databases and spreadsheets to track progress on faculty appointments. Assist with digital file management and scheduling tasks. Assist in social media or Internet postings and create/maintain division social media presence. HSC Webmaster for OEH Division – training required; maintain internal and external websites. Provide support for other Division level projects and programs as needed. Cross-coverage of other administrative duties or functions within the Division as assigned. Minimum Qualifications
Equivalency Statement: 1 year of higher education can be substituted for 1 year of directly related work experience (example: bachelor’s degree = 4 years of directly related work experience). Administrative Assistants, I: requires little to no related experience. Administrative Assistants, II: requires at least 1 year of related experience. Preferences
Experience with Docusign, Microsoft Planner, Adobe, Qualtrics or Canva is a plus. Familiarity with academic or clinical environments is a plus. Previous administrative, design or website creation experience preferred. Ability to work independently while maintaining remote work flexibility and team support. Special Instructions / Additional Information
The University of Utah values candidates with diverse backgrounds and a commitment to improving access to higher education for historically underrepresented students. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Reasonable accommodations in the application process will be provided to individuals with disabilities upon request. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based on race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. Inquiries about Title IX may be referred to the Title IX Coordinator or the Department of Education, Office for Civil Rights. Criminal background check and/or drug screen may be required. Safety information and resources are available at the University of Utah safety portal. For reasonable accommodation requests or additional information, contact the Office of Equal Opportunity and Affirmative Action. Job Details
Seniority level: Entry level Employment type: Part-time Job function: Design, Art/Creative, Information Technology Industries: Higher Education Get notified about new Assistant Graphic Designer jobs in Salt Lake City, UT.
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Administrative Assist/Visual & Graphic Designer role at University of Utah Health Research. Open date: 10/24/2025 • Requisition Number: PRN16485N • Working Title: Admin Assist/Visual & Graphic Designer Responsibilities
Track and organize faculty recruitment materials and hiring checklists. Assist with preparing offer letters and memos using templates. Support onboarding processes, including license and credentialingsubmissions. Communicate with faculty, staff and University offices in a professional manner and act as Division liaison. Faculty Affairs processes such as – FARA, Tenure clock adjustments, TFR, CFR, faculty leave, reviews and parental leave tracking. Appointments, renewals and terminations. CV updates. Committees as assigned. Maintain databases and spreadsheets to track progress on faculty appointments. Assist with digital file management and scheduling tasks. Assist in social media or Internet postings and create/maintain division social media presence. HSC Webmaster for OEH Division – training required; maintain internal and external websites. Provide support for other Division level projects and programs as needed. Cross-coverage of other administrative duties or functions within the Division as assigned. Minimum Qualifications
Equivalency Statement: 1 year of higher education can be substituted for 1 year of directly related work experience (example: bachelor’s degree = 4 years of directly related work experience). Administrative Assistants, I: requires little to no related experience. Administrative Assistants, II: requires at least 1 year of related experience. Preferences
Experience with Docusign, Microsoft Planner, Adobe, Qualtrics or Canva is a plus. Familiarity with academic or clinical environments is a plus. Previous administrative, design or website creation experience preferred. Ability to work independently while maintaining remote work flexibility and team support. Special Instructions / Additional Information
The University of Utah values candidates with diverse backgrounds and a commitment to improving access to higher education for historically underrepresented students. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Reasonable accommodations in the application process will be provided to individuals with disabilities upon request. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based on race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. Inquiries about Title IX may be referred to the Title IX Coordinator or the Department of Education, Office for Civil Rights. Criminal background check and/or drug screen may be required. Safety information and resources are available at the University of Utah safety portal. For reasonable accommodation requests or additional information, contact the Office of Equal Opportunity and Affirmative Action. Job Details
Seniority level: Entry level Employment type: Part-time Job function: Design, Art/Creative, Information Technology Industries: Higher Education Get notified about new Assistant Graphic Designer jobs in Salt Lake City, UT.
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