Aston Carter
Job Description
As an Accounts Payable Specialist, you will play a crucial role in managing and processing financial transactions to ensure the efficient operation of the finance department. You will be responsible for receiving, verifying, and reconciling expense reports, processing a high volume of invoices, facilitating vendor payments, and maintaining accurate accounting records.
Responsibilities
Receive and verify expense reports; reconcile expense and other financial reports with account balances and office records.
Process 150‑300+ invoices daily using the GRMS internal ERP system, handling a weekly total of approximately 1,200 invoices.
Facilitate vendor payments, including verifying federal ID numbers, reviewing purchase orders, and resolving discrepancies.
Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop‑payment orders as needed.
Assist with maintaining accounting records and ledgers by reconciling monthly statements and transactions.
Record entry of, verify documentation for, and distribute petty cash.
Calculate and report sales tax based on paid invoices.
Essential Skills
1‑2 years of accounts payable experience.
Experience processing 100+ invoices daily (400‑500 weekly).
Proficiency in basic Excel, particularly navigating spreadsheets.
Strong multi‑tasking and problem‑solving skills.
Ability to work independently and navigate systems effectively.
Bachelor's degree in Accounting or Business.
Additional Skills & Qualifications
Experience in the manufacturing industry.
Strong accounts payable processing experience.
Ability to handle high volume invoice processing.
Work Environment The work hours are 8 AM to 5 PM, with occasional requirements to stay late or come in early. Weekend work is voluntary and incentivized with benefits such as breakfast, lunch, gift cards, and extra pay during month‑end or backlog periods. The team consists of six other Accounts Payable Specialists, fostering a supportive and dynamic culture.
Job Type & Location Contract to Hire position based out of Roanoke, Virginia.
Pay and Benefits Pay range: $22.00‑$24.50 per hour.
Benefits for this temporary role may include:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Application Information Submit your application by October 31, 2025. Contact Catherine Sullivan to view availability or book a meeting.
Equal Opportunity Employer The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. For reasonable accommodations, email astoncarteraccommodation@astoncarter.com.
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Responsibilities
Receive and verify expense reports; reconcile expense and other financial reports with account balances and office records.
Process 150‑300+ invoices daily using the GRMS internal ERP system, handling a weekly total of approximately 1,200 invoices.
Facilitate vendor payments, including verifying federal ID numbers, reviewing purchase orders, and resolving discrepancies.
Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop‑payment orders as needed.
Assist with maintaining accounting records and ledgers by reconciling monthly statements and transactions.
Record entry of, verify documentation for, and distribute petty cash.
Calculate and report sales tax based on paid invoices.
Essential Skills
1‑2 years of accounts payable experience.
Experience processing 100+ invoices daily (400‑500 weekly).
Proficiency in basic Excel, particularly navigating spreadsheets.
Strong multi‑tasking and problem‑solving skills.
Ability to work independently and navigate systems effectively.
Bachelor's degree in Accounting or Business.
Additional Skills & Qualifications
Experience in the manufacturing industry.
Strong accounts payable processing experience.
Ability to handle high volume invoice processing.
Work Environment The work hours are 8 AM to 5 PM, with occasional requirements to stay late or come in early. Weekend work is voluntary and incentivized with benefits such as breakfast, lunch, gift cards, and extra pay during month‑end or backlog periods. The team consists of six other Accounts Payable Specialists, fostering a supportive and dynamic culture.
Job Type & Location Contract to Hire position based out of Roanoke, Virginia.
Pay and Benefits Pay range: $22.00‑$24.50 per hour.
Benefits for this temporary role may include:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Application Information Submit your application by October 31, 2025. Contact Catherine Sullivan to view availability or book a meeting.
Equal Opportunity Employer The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. For reasonable accommodations, email astoncarteraccommodation@astoncarter.com.
#J-18808-Ljbffr