Pima County
Records Management Specialist - Clerk of the Board
Pima County, Tucson, Arizona, United States, 85718
Records Management Specialist - Clerk of the Board
Pima County
Job Type:
Classified
Job Classification:
5854 - Records Management Specialist
Salary Grade:
4
Pay Range:
$18.89 - $25.50 Per Hour
Hiring Range:
$18.89 - $22.19 Per Hour
Department: Clerk of the Board
Job Description Summary The Management of Information and Records Division of the Clerk of the Board’s Office, which administers the County Records Management Program, is seeking a Records Management Specialist.
Essential Functions
Receives requests for records from County departments, retrieves files and/or boxes and delivers them to respective departments;
Collects records to be refiled, converted to microfilm, microfiche, or digital images, or destroyed;
Receives new records, assigns the appropriate classification, updates the inventory of records, and stores them in their correct category;
Performs quality control tasks, ensuring that quality standards have been met and no documents have been missed; performs archival assurance testing (density and resolution) on microfilm;
Selects documents identified for permanent microform or digital storage, conducts density and resolution tests on microfilm prior to converting documents, microfilms and scans documents, processes microfilms in the dark room and uploads digital images, and ensures that records are legible in their microform or digital formats;
Prepares and submits invoices to applicable departments once their records have been converted to paperless formats;
Keeps current with microform and digital storage processes and technology;
Performs regular operator-level servicing and maintenance of scanning equipment.
Minimum Qualifications Two years in records or document management with experience in document handling and records management, including preparation, cleaning, digitization, and archival of various media.
OR
One year of experience with Pima County as a Records Technician AND six months of experience in the preparation, cleaning and microfilming of records and other media. (Microfilming Experience May Be Concurrent With General Experience Cited.)
Preferred Qualifications
Experience with micrographic equipment.
Experience using automated records system.
Experience storing, inventorying, retrieving, and delivering archived records.
Experience researching, sorting, and preparing County-specific documentation for archival of records per county/state/federal records retention guidelines.
Selection Procedure Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources.
Licenses and Certificates Valid driver license required at time of application. Valid AZ driver license required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review.
Supplemental Information Special Notice: All positions may encounter rodents, insects and mildew/fungus in handling of records. Needed protective clothing, equipment and training will be provided. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.
Physical/Sensory Requirements: The position requires the ability to operate a computer and other office machinery, observe details at close range, remain in a stationary position, and occasionally move office equipment weighing up to 25 pounds.
Working Conditions: Constantly working in an indoor environment.
EEO Information Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
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Job Type:
Classified
Job Classification:
5854 - Records Management Specialist
Salary Grade:
4
Pay Range:
$18.89 - $25.50 Per Hour
Hiring Range:
$18.89 - $22.19 Per Hour
Department: Clerk of the Board
Job Description Summary The Management of Information and Records Division of the Clerk of the Board’s Office, which administers the County Records Management Program, is seeking a Records Management Specialist.
Essential Functions
Receives requests for records from County departments, retrieves files and/or boxes and delivers them to respective departments;
Collects records to be refiled, converted to microfilm, microfiche, or digital images, or destroyed;
Receives new records, assigns the appropriate classification, updates the inventory of records, and stores them in their correct category;
Performs quality control tasks, ensuring that quality standards have been met and no documents have been missed; performs archival assurance testing (density and resolution) on microfilm;
Selects documents identified for permanent microform or digital storage, conducts density and resolution tests on microfilm prior to converting documents, microfilms and scans documents, processes microfilms in the dark room and uploads digital images, and ensures that records are legible in their microform or digital formats;
Prepares and submits invoices to applicable departments once their records have been converted to paperless formats;
Keeps current with microform and digital storage processes and technology;
Performs regular operator-level servicing and maintenance of scanning equipment.
Minimum Qualifications Two years in records or document management with experience in document handling and records management, including preparation, cleaning, digitization, and archival of various media.
OR
One year of experience with Pima County as a Records Technician AND six months of experience in the preparation, cleaning and microfilming of records and other media. (Microfilming Experience May Be Concurrent With General Experience Cited.)
Preferred Qualifications
Experience with micrographic equipment.
Experience using automated records system.
Experience storing, inventorying, retrieving, and delivering archived records.
Experience researching, sorting, and preparing County-specific documentation for archival of records per county/state/federal records retention guidelines.
Selection Procedure Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources.
Licenses and Certificates Valid driver license required at time of application. Valid AZ driver license required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review.
Supplemental Information Special Notice: All positions may encounter rodents, insects and mildew/fungus in handling of records. Needed protective clothing, equipment and training will be provided. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.
Physical/Sensory Requirements: The position requires the ability to operate a computer and other office machinery, observe details at close range, remain in a stationary position, and occasionally move office equipment weighing up to 25 pounds.
Working Conditions: Constantly working in an indoor environment.
EEO Information Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
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