Administrative Assistant Job at St John Land Co in Saint Augustine

St. Johns County Board of County Commissioners is seeking a Administrative Assistant for our Coastal Management Team, which reports to the Emergency Management Department, located in beautiful St. Augustine, Florida.

St. Johns County residents enjoy a healthy quality of life with many perks including one of the top rated public school systems in the State of Florida, miles of beach shoreline, peaceful estuary scenery of the St. Johns River, long established agriculture and equestrian scene, and the nation’s oldest city, historic St. Augustine. In 2019 St. Johns County was ranked the 10th fastest growing county in the United States showcasing that there is truly something for everyone in St. Johns County!

The St. Johns County Coastal Management team, now housed in the Emergency Management Department, is responsible for engineered beach projects. Coastal Management coordinates with the public and funding and regulatory agencies to ensure the successful implementation of coastal projects that preserve and enhance the beaches of St. Johns County.

The ideal Coastal Management Administrative Assistant candidate must possess St. Johns County’s core values of Dedication, Openness, Adaptability, Visionary, Fiscal Responsibility, Integrity, Humility and must work well in a collaborative team environment. Some of the specific tasks include but are not limited to:

• Provides general office and clerical support. Assists with department scheduling (may include but not limited to conference room calendars, travel arrangements, meeting requests, vehicles or other equipment). Provides information and referral services regarding the community and partner agencies.
• Assists the department with daily financial management: classifying and storing records according to various retention schedules; classifying and processing accounts payable, invoices and receipts; processing and review of payroll documents as assigned; and the compilation of data for grants and other budget reconciliation and financial reporting.
• Assists other department staff in carrying out projects or assigned duties, including but not limited to formatting presentations, drafting memoranda and designing brochures.
• Manages data entry and record maintenance for countywide databases and systems (both electronic and paper files) as assigned. Collects and records related information for accuracy and completeness.
• Maintains a full-time presence on the job.
• Performs other duties as assigned.

Candidates for the Administrative Assistant are encouraged to apply if they meet the following minimum qualifications:

• High school diploma or equivalent recognized certification.
• Minimum one (1) year of related experience with sufficient knowledge to understand the basic principles related to the major duties of the position.
• Must possess and maintain a valid Florida driver's license and any other endorsements necessary to legally operate vehicles used while assigned to this position.
• Must possess good interpersonal and communication skills to serve others.
• Must be able to comprehend, speak and write the English language.
• Must be able to operate a computer.

NOTE TO APPLICANTS

Candidates may apply through St. Johns County’s Online Application System: https://www.governmentjobs.com/careers/sjcfl

Applications must be submitted through St. Johns County’s Online Application System in order to be considered. Paper documents, emailed resumes or otherwise are not accepted in lieu of an application. All applications must be submitted before the advertised closing date.

St. Johns County Board of County Commissioners is a drug free workplace and equal opportunity employer.

All employment actions are taken without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, handicap, disability, marital status, national origin, veteran status, or genetic information.