Beacon Hill
Administrative Assistant Job at Beacon Hill in New York
Beacon Hill, New York, New York, United States
Our client, a global alternative asset manager, is seeking an Administrative Assistant to support a team within their Investor Relations division. They are looking for an individual who is a team-player, with refined organizational and multitasking skills to help prioritize the needs of the team properly. The hours are 8:30am-6:00pm, and this role is hybrid with 4 days in office Manhattan, and 1 day remote.
Responsibilities: * Provide administrative support to the Head of Investor Relations, one Managing Director, and two additional team members * Manage multiple complex calendars and coordinate high-volume meetings, calls, and conferences * Arrange detailed domestic and international travel logistics, including itineraries and follow-up * Update and maintain investor information in Salesforce and prepare briefing materials for meetings * Assist with document preparation, including investor pitch books and reports * Collaborate with office staff to manage phones, guests, and general administrative needs
Job Requirements: * Bachelor's degree required * 4+ years of executive support experience, ideally within finance, legal, consulting, or related industries * Experience supporting senior-level professionals and managing heavy travel and scheduling * Proficiency in Microsoft Office and Salesforce CRM (or similar database systems) * Excellent written and verbal communication skills with strong judgment and professionalism * Mature, polished, and proactive team player who can maintain confidentiality and adapt to changing priorities
Compensation/Benefits: * Up to $110K base salary + bonus + paid overtime * 100% employer-paid medical, dental, and vision coverage * Generous PTO package * On-site gym with access to personal trainer * Daily Seamless lunch benefit and stocked café on the premises Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please
click here
or copy and paste the following link into an open window in your browser:
https://jobs.beaconhillstaffing.com/eeoc/ Completion
of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting
www.bhsg.com
. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Responsibilities: * Provide administrative support to the Head of Investor Relations, one Managing Director, and two additional team members * Manage multiple complex calendars and coordinate high-volume meetings, calls, and conferences * Arrange detailed domestic and international travel logistics, including itineraries and follow-up * Update and maintain investor information in Salesforce and prepare briefing materials for meetings * Assist with document preparation, including investor pitch books and reports * Collaborate with office staff to manage phones, guests, and general administrative needs
Job Requirements: * Bachelor's degree required * 4+ years of executive support experience, ideally within finance, legal, consulting, or related industries * Experience supporting senior-level professionals and managing heavy travel and scheduling * Proficiency in Microsoft Office and Salesforce CRM (or similar database systems) * Excellent written and verbal communication skills with strong judgment and professionalism * Mature, polished, and proactive team player who can maintain confidentiality and adapt to changing priorities
Compensation/Benefits: * Up to $110K base salary + bonus + paid overtime * 100% employer-paid medical, dental, and vision coverage * Generous PTO package * On-site gym with access to personal trainer * Daily Seamless lunch benefit and stocked café on the premises Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please
click here
or copy and paste the following link into an open window in your browser:
https://jobs.beaconhillstaffing.com/eeoc/ Completion
of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting
www.bhsg.com
. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)