Insomniac Events
Insomniac - Seasonal Site Experience Production Coordinator 2025
Insomniac Events, Las Vegas, Nevada, us, 89105
Insomniac - Seasonal Site Experience Production Coordinator 2025
Join to apply for the Insomniac - Seasonal Site Experience Production Coordinator 2025 role at Insomniac Events. WHO ARE YOU? Do you enjoy dance music? Do you excel at building exciting and unforgettable displays? We are looking for a highly motivated self-starter who embodies a passion for dance culture and creating memorable experiences. JOB SUMMARY The Site Experience Production Coordinator is responsible for ensuring the success of event productions by coordinating the technical, personnel and organizational aspects of the Site Experience department while supporting and coordinating with the Project Managers and Director of Site Experience. RESPONSIBILITIES Assist Site Experience and Visual Communications department personnel with job functions as needed Maintain proper documentation of drives, templates, SOPs, etc Create and maintain inventory and maintenance log Distribute information to various stakeholders in a timely manner Partner with the project manager to onboard appropriate number of staff while maintaining databases of information Maintain regular communication with the Management team Manage travel accommodations through proper systems Accurately and timely input all seasonal employees’ hours and respond to payroll inquiries to ensure employee satisfaction Support in tracking expenses for show specific supplies according to company policy and Project Manager guidance Annotate maps, drawings, documents per established guidelines Advance equipment, site needs and travel details for shows Facilitate safe, consistent operation and maintenance of all office and mobile equipment Attend production and operations meetings as outlined by the head of department Assist with vendor setup and maintain accurate records Ensure that working conditions are safe and that employees are following company safety procedures Follow all safety, corporate and department policies Maintain a professional and supportive work environment while following up on work assignments given Conduct daily rounds on all areas that fall under responsibility Research and secure sources for new projects QUALIFICATIONS Bachelor's degree or trade school accreditation in related field preferred 2+ years festival and concert tour experience Proven ability to remain calm and professional in all situations Thorough understanding of various aspects of festival production Valid and current driver license, U.S. Passport, and credit card for hotel incidentals Proficient in MAC/PC OSHA 10 Certification required Well versed in Microsoft Office Suite and Google Docs Ability to handle multiple projects simultaneously Ability to make clear and concise decisions; sometimes with limited information Superior interpersonal communication and organizational skills Position requires constant walking, climbing stairs and lifting up to 75lbs Excellent communication and presentation skills with technical, non-technical and executive audiences Proven ability to project a professional image by working steadily, being a team player and being responsible for personal actions WORK ENVIRONMENT Must be able to tolerate loud noise levels and busy environments May work in drastic temperature climates Must be willing to work during evening, weekend hours and travel to work events, as required, to meet deadlines Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa EQUAL EMPLOYMENT OPPORTUNITY We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. Insomniac provides equal employment opportunities and will make reasonable accommodations as required by law. We will consider qualified applicants with criminal histories in a manner consistent with applicable law. HIRING PRACTICES The preceding job description indicates the general nature and level of work performed. It is not an exhaustive list of duties, responsibilities, or qualifications. Insomniac may pursue all avenues to recruit qualified candidates, including internal promotions, referrals, advertising, agencies, and other methods.
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Join to apply for the Insomniac - Seasonal Site Experience Production Coordinator 2025 role at Insomniac Events. WHO ARE YOU? Do you enjoy dance music? Do you excel at building exciting and unforgettable displays? We are looking for a highly motivated self-starter who embodies a passion for dance culture and creating memorable experiences. JOB SUMMARY The Site Experience Production Coordinator is responsible for ensuring the success of event productions by coordinating the technical, personnel and organizational aspects of the Site Experience department while supporting and coordinating with the Project Managers and Director of Site Experience. RESPONSIBILITIES Assist Site Experience and Visual Communications department personnel with job functions as needed Maintain proper documentation of drives, templates, SOPs, etc Create and maintain inventory and maintenance log Distribute information to various stakeholders in a timely manner Partner with the project manager to onboard appropriate number of staff while maintaining databases of information Maintain regular communication with the Management team Manage travel accommodations through proper systems Accurately and timely input all seasonal employees’ hours and respond to payroll inquiries to ensure employee satisfaction Support in tracking expenses for show specific supplies according to company policy and Project Manager guidance Annotate maps, drawings, documents per established guidelines Advance equipment, site needs and travel details for shows Facilitate safe, consistent operation and maintenance of all office and mobile equipment Attend production and operations meetings as outlined by the head of department Assist with vendor setup and maintain accurate records Ensure that working conditions are safe and that employees are following company safety procedures Follow all safety, corporate and department policies Maintain a professional and supportive work environment while following up on work assignments given Conduct daily rounds on all areas that fall under responsibility Research and secure sources for new projects QUALIFICATIONS Bachelor's degree or trade school accreditation in related field preferred 2+ years festival and concert tour experience Proven ability to remain calm and professional in all situations Thorough understanding of various aspects of festival production Valid and current driver license, U.S. Passport, and credit card for hotel incidentals Proficient in MAC/PC OSHA 10 Certification required Well versed in Microsoft Office Suite and Google Docs Ability to handle multiple projects simultaneously Ability to make clear and concise decisions; sometimes with limited information Superior interpersonal communication and organizational skills Position requires constant walking, climbing stairs and lifting up to 75lbs Excellent communication and presentation skills with technical, non-technical and executive audiences Proven ability to project a professional image by working steadily, being a team player and being responsible for personal actions WORK ENVIRONMENT Must be able to tolerate loud noise levels and busy environments May work in drastic temperature climates Must be willing to work during evening, weekend hours and travel to work events, as required, to meet deadlines Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa EQUAL EMPLOYMENT OPPORTUNITY We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. Insomniac provides equal employment opportunities and will make reasonable accommodations as required by law. We will consider qualified applicants with criminal histories in a manner consistent with applicable law. HIRING PRACTICES The preceding job description indicates the general nature and level of work performed. It is not an exhaustive list of duties, responsibilities, or qualifications. Insomniac may pursue all avenues to recruit qualified candidates, including internal promotions, referrals, advertising, agencies, and other methods.
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