Spectraforce Technologies
Administrator, IT Vendor and Contract
Spectraforce Technologies, Columbia, South Carolina, us, 29228
Role
IT Vendor and Contract Administrator
Location: Columbia, SC (Partial onsite – Tuesday, Wednesday, Thursday, and as needed).
Duration: 11 months.
Hours: 8:30 a.m. – 5:00 p.m.; minimal overtime possible.
Team: IS Contracts.
The Team
This department operates in a fast‑paced environment, supporting a wide range of customers across client and most lines of business.
Our work often involves tight deadlines, with busy end‑of‑quarter and end‑of‑year renewals; overtime may be required to meet critical deliverables.
We’re a close‑knit team that values collaboration and support. While we work in a high‑functioning environment and pride ourselves on being hardworking, we also make space for fun and positivity.
We partner closely with other teams across the AIMS organization. Our culture is a safe, inclusive space where everyone feels accepted and respected, and we welcome diverse perspectives.
Duties
Develop and implement strategic sourcing and IT vendor relationship strategies. Serve as the IT point of contact for product and service contract support, analysis, and negotiations. Responsible for the financial practices and procedures for contract management.
50% of duties involve reviewing existing and new IT vendor contracts, preparing redlines to legal terms where needed, negotiating contract terms and conditions with vendor and internal customers, ensuring mandatory government laws, regulations, corporate policies and procedures are adhered to. Consult internal legal counsel on contract terms for new/amended contracts and change orders. Document and approve amendments that arise during implementation or execution. Evaluate and determine the most cost‑effective and efficient means of acquiring IT hardware, software, and services. Ensure contracts/licenses will cover potential scope and use of IT hardware, software, and services.
40% of duties continually seek optimal value from vendors, reviewing and monitoring performance and ROI metrics, initiating contract modifications. Monitor existing contracts, renegotiate, and renew agreements during the contract duration without coverage gaps. Ensure compliance with contract terms and conditions. Educate vendors and internal customers on processes affecting evaluations, risk, audits, etc.
10% of duties qualify vendors and provide information needed to maintain an appropriate vendor database and tracking system to manage the contract life cycle process.
Day to Day
Supports the full contract lifecycle.
Reviews new business purchase requests, requests quotes, reviews terms and conditions within quotes, statements of work, and other contracts.
Coordinates and tracks upcoming renewals.
Works closely with the internal business owner and technology owners on contract renewals.
Requires proficiency in tools such as Excel, SharePoint, and the current system of record ICD for tracking and reporting.
Maintains excellent communication skills and ability to work with partnering teams daily such as IS Procurement, Legal Department, Asset Services, and Vendor Management.
Monitors performance against SLAs, supports meetings with documentation, and identifies potential compliance risks to maintain organizational standards.
Required Skills and Abilities
Basic understanding of all technical product and service needs across the enterprise.
Strong negotiation skills.
Strong customer service orientation.
Strong knowledge of financial and/or contractual modeling techniques.
Awareness of changing technologies.
Ability to support multiple contracts and complex enterprise agreements. Ability to recommend contracts that offer the best near‑and long‑term value for IT.
Required Education Bachelor’s degree in Computer Science, Business Administration, or related field, or 4 years of job‑related work experience, or 2 years of job‑related experience plus an associate’s degree in Computer Science, Business Administration or other job related degree.
Required Experience 10+ years of experience in vendor relationship management, contract negotiation/management, and/or IT procurement.
Required Technologies Standard office equipment.
Nice to Have ICD Preferred.
#J-18808-Ljbffr
Location: Columbia, SC (Partial onsite – Tuesday, Wednesday, Thursday, and as needed).
Duration: 11 months.
Hours: 8:30 a.m. – 5:00 p.m.; minimal overtime possible.
Team: IS Contracts.
The Team
This department operates in a fast‑paced environment, supporting a wide range of customers across client and most lines of business.
Our work often involves tight deadlines, with busy end‑of‑quarter and end‑of‑year renewals; overtime may be required to meet critical deliverables.
We’re a close‑knit team that values collaboration and support. While we work in a high‑functioning environment and pride ourselves on being hardworking, we also make space for fun and positivity.
We partner closely with other teams across the AIMS organization. Our culture is a safe, inclusive space where everyone feels accepted and respected, and we welcome diverse perspectives.
Duties
Develop and implement strategic sourcing and IT vendor relationship strategies. Serve as the IT point of contact for product and service contract support, analysis, and negotiations. Responsible for the financial practices and procedures for contract management.
50% of duties involve reviewing existing and new IT vendor contracts, preparing redlines to legal terms where needed, negotiating contract terms and conditions with vendor and internal customers, ensuring mandatory government laws, regulations, corporate policies and procedures are adhered to. Consult internal legal counsel on contract terms for new/amended contracts and change orders. Document and approve amendments that arise during implementation or execution. Evaluate and determine the most cost‑effective and efficient means of acquiring IT hardware, software, and services. Ensure contracts/licenses will cover potential scope and use of IT hardware, software, and services.
40% of duties continually seek optimal value from vendors, reviewing and monitoring performance and ROI metrics, initiating contract modifications. Monitor existing contracts, renegotiate, and renew agreements during the contract duration without coverage gaps. Ensure compliance with contract terms and conditions. Educate vendors and internal customers on processes affecting evaluations, risk, audits, etc.
10% of duties qualify vendors and provide information needed to maintain an appropriate vendor database and tracking system to manage the contract life cycle process.
Day to Day
Supports the full contract lifecycle.
Reviews new business purchase requests, requests quotes, reviews terms and conditions within quotes, statements of work, and other contracts.
Coordinates and tracks upcoming renewals.
Works closely with the internal business owner and technology owners on contract renewals.
Requires proficiency in tools such as Excel, SharePoint, and the current system of record ICD for tracking and reporting.
Maintains excellent communication skills and ability to work with partnering teams daily such as IS Procurement, Legal Department, Asset Services, and Vendor Management.
Monitors performance against SLAs, supports meetings with documentation, and identifies potential compliance risks to maintain organizational standards.
Required Skills and Abilities
Basic understanding of all technical product and service needs across the enterprise.
Strong negotiation skills.
Strong customer service orientation.
Strong knowledge of financial and/or contractual modeling techniques.
Awareness of changing technologies.
Ability to support multiple contracts and complex enterprise agreements. Ability to recommend contracts that offer the best near‑and long‑term value for IT.
Required Education Bachelor’s degree in Computer Science, Business Administration, or related field, or 4 years of job‑related work experience, or 2 years of job‑related experience plus an associate’s degree in Computer Science, Business Administration or other job related degree.
Required Experience 10+ years of experience in vendor relationship management, contract negotiation/management, and/or IT procurement.
Required Technologies Standard office equipment.
Nice to Have ICD Preferred.
#J-18808-Ljbffr