Durahome Painting Plus
Executive AssistantSaint Paul, MN | Full-Time Durahome Painting Plus is seeking a highly organized, proactive Executive Assistant to provide comprehensive administrative support to our Owner/CEO and Operations Manager. This critical role combines traditional executive support with operational coordination, requiring someone who can manage complex schedules, facilitate strategic meetings, and ensure seamless communication across all levels of the organization. The ideal candidate will thrive in a fast-paced environment while maintaining the highest standards of professionalism and confidentiality.
Key Responsibilities Executive Support & Calendar Management
Manage complex calendars for Owner/CEO and Operations Manager, prioritizing appointments and optimizing time allocation
Coordinate and schedule meetings, conferences, and strategic planning sessions
Prepare comprehensive meeting materials, agendas, and follow-up documentation
Handle travel arrangements and logistics for business trips and industry events
Screen and prioritize communications, ensuring critical matters receive immediate attention
Administrative Excellence & Documentation
Prepare and compile comprehensive business reports for executive review and GSR meetings
Maintain organized filing systems for both digital and physical documents with easy retrieval protocols
Process and manage correspondence, including emails, letters, and official company communications
Create and maintain executive briefing materials and presentation documents
Coordinate document preparation for contracts, agreements, and official business matters
Communication Coordination
Serve as primary point of contact between executives and internal/external stakeholders
Handle confidential information with appropriate discretion and professionalism
Facilitate communication flow between departments and ensure timely information sharing
Manage phone systems and ensure professional handling of all incoming communications
Coordinate with customers, vendors, and partners on behalf of executive team
Project Support & Strategic Assistance
Support strategic initiatives and special projects as directed by executive team
Assist with preparation of financial reports, performance metrics, and operational dashboards
Coordinate cross-departmental projects and ensure proper follow-through on action items
Maintain project timelines and deliverables tracking for executive-level initiatives
Provide research and analysis support for business decisions and strategic planning
Office Operations Support
Manage office supplies, equipment, and vendor relationships to ensure smooth operations
Coordinate office events, team meetings, and company functions
Assist with onboarding processes and new employee coordination
Maintain professional office environment and ensure efficient administrative workflows
Support HR functions including file maintenance and compliance documentation
Who We're Looking For
Experience: 3+ years of executive assistant or high-level administrative experience, preferably in construction, service industries, or small business environments
Technical Skills: Proficiency in G-Suite, project management software (Monday.com preferred), CRM systems, and standard office applications
Communication: Exceptional written and verbal communication skills with ability to interact professionally with all stakeholder levels
Organization: Outstanding organizational abilities with keen attention to detail and ability to manage multiple priorities simultaneously
Discretion: High level of integrity and confidentiality when handling sensitive business and personal information
Adaptability: Flexible mindset with ability to adapt to changing priorities and handle unexpected challenges
Proactive Approach: Self-starter who anticipates needs and takes initiative to solve problems before they escal..
What We Offer
Competitive Salary: $45,000 - $60,000 annually (based on experience and qualifications)
Professional Growth: Opportunity to work directly with executive team and gain insight into all aspects of business operations
Comprehensive Benefits: Health benefits package, paid time off, and professional development opportunities
Technology Support: Company-provided laptop, software subscriptions, and necessary tools for success
Additional Perks: $100/month gym stipend, $25 cell phone stipend, and flexible work arrangements when appropriate
Dynamic Environment: Fast-paced, growing company with opportunity to make meaningful impact on business success
Our Company Values We seek candidates who align with our core values: Deliver What You Promise, Radical Transparency, Efficiency and Effectiveness, Continuous Improvement, Build Meaningful Relationships, Emotional Intelligence, and Meritocratic Decision Making.
Ideal Candidate Profile The perfect Executive Assistant for Durahome Painting Plus is someone who thrives on creating order from complexity, takes pride in facilitating executive effectiveness, and genuinely enjoys being the behind-the-scenes force that enables leadership success. You should be energized by variety in your daily tasks and motivated by contributing to a growing company's strategic objectives.
How to Apply Ready to become an integral part of our executive team's success? We're looking for someone who combines traditional executive assistant excellence with operational awareness and strategic thinking. Join us in building a company known for operational excellence and exceptional customer service.
Please submit your resume along with a brief cover letter explaining why you're the ideal candidate for this executive support role.
Durahome Painting Plus is an equal opportunity employer committed to creating an inclusive environment for all employees.
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Key Responsibilities Executive Support & Calendar Management
Manage complex calendars for Owner/CEO and Operations Manager, prioritizing appointments and optimizing time allocation
Coordinate and schedule meetings, conferences, and strategic planning sessions
Prepare comprehensive meeting materials, agendas, and follow-up documentation
Handle travel arrangements and logistics for business trips and industry events
Screen and prioritize communications, ensuring critical matters receive immediate attention
Administrative Excellence & Documentation
Prepare and compile comprehensive business reports for executive review and GSR meetings
Maintain organized filing systems for both digital and physical documents with easy retrieval protocols
Process and manage correspondence, including emails, letters, and official company communications
Create and maintain executive briefing materials and presentation documents
Coordinate document preparation for contracts, agreements, and official business matters
Communication Coordination
Serve as primary point of contact between executives and internal/external stakeholders
Handle confidential information with appropriate discretion and professionalism
Facilitate communication flow between departments and ensure timely information sharing
Manage phone systems and ensure professional handling of all incoming communications
Coordinate with customers, vendors, and partners on behalf of executive team
Project Support & Strategic Assistance
Support strategic initiatives and special projects as directed by executive team
Assist with preparation of financial reports, performance metrics, and operational dashboards
Coordinate cross-departmental projects and ensure proper follow-through on action items
Maintain project timelines and deliverables tracking for executive-level initiatives
Provide research and analysis support for business decisions and strategic planning
Office Operations Support
Manage office supplies, equipment, and vendor relationships to ensure smooth operations
Coordinate office events, team meetings, and company functions
Assist with onboarding processes and new employee coordination
Maintain professional office environment and ensure efficient administrative workflows
Support HR functions including file maintenance and compliance documentation
Who We're Looking For
Experience: 3+ years of executive assistant or high-level administrative experience, preferably in construction, service industries, or small business environments
Technical Skills: Proficiency in G-Suite, project management software (Monday.com preferred), CRM systems, and standard office applications
Communication: Exceptional written and verbal communication skills with ability to interact professionally with all stakeholder levels
Organization: Outstanding organizational abilities with keen attention to detail and ability to manage multiple priorities simultaneously
Discretion: High level of integrity and confidentiality when handling sensitive business and personal information
Adaptability: Flexible mindset with ability to adapt to changing priorities and handle unexpected challenges
Proactive Approach: Self-starter who anticipates needs and takes initiative to solve problems before they escal..
What We Offer
Competitive Salary: $45,000 - $60,000 annually (based on experience and qualifications)
Professional Growth: Opportunity to work directly with executive team and gain insight into all aspects of business operations
Comprehensive Benefits: Health benefits package, paid time off, and professional development opportunities
Technology Support: Company-provided laptop, software subscriptions, and necessary tools for success
Additional Perks: $100/month gym stipend, $25 cell phone stipend, and flexible work arrangements when appropriate
Dynamic Environment: Fast-paced, growing company with opportunity to make meaningful impact on business success
Our Company Values We seek candidates who align with our core values: Deliver What You Promise, Radical Transparency, Efficiency and Effectiveness, Continuous Improvement, Build Meaningful Relationships, Emotional Intelligence, and Meritocratic Decision Making.
Ideal Candidate Profile The perfect Executive Assistant for Durahome Painting Plus is someone who thrives on creating order from complexity, takes pride in facilitating executive effectiveness, and genuinely enjoys being the behind-the-scenes force that enables leadership success. You should be energized by variety in your daily tasks and motivated by contributing to a growing company's strategic objectives.
How to Apply Ready to become an integral part of our executive team's success? We're looking for someone who combines traditional executive assistant excellence with operational awareness and strategic thinking. Join us in building a company known for operational excellence and exceptional customer service.
Please submit your resume along with a brief cover letter explaining why you're the ideal candidate for this executive support role.
Durahome Painting Plus is an equal opportunity employer committed to creating an inclusive environment for all employees.
#J-18808-Ljbffr