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Instructions to Applicants All applications should contain complete job history entries, which includes job title, dates of employment, name of employer, supervisor’s name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
Job Title Payroll Specialist
Location Beaumont/Alpine
Department Executive Director for Finance Department
Posting Date 10/14/2025
Until Filled Yes
Salary $41,809
Required
Associate degree preferably in Business or Accounting.
A minimum of 2 years of experience in payroll processing.
Attention to detail to ensure accuracy in payroll processing.
Understand and apply current federal, state, and local payroll laws and regulations.
Strong analytical abilities to interpret complex data, resolve discrepancies, and ensure accurate payroll calculations.
Highly organized to manage multiple tasks, meet deadlines, and maintain accurate records.
The ability to work with a team and build relationships.
The ability to maintain confidentiality.
Preferred
Bachelor’s degree in accounting, finance, or a related field.
4 years progressively increasing responsibility in payroll processing in a higher education institution or similar organization.
Certified Payroll Professional (CPP).
Primary Responsibilities This Payroll Specialist position, assigned to Sul Ross State University (SRSU) through a shared services agreement, will perform daily payroll activities and processing of payroll for students, exempt, and non-exempt personnel to ensure compliance with Texas State University System (TSUS), University Payroll Policies and Procedures, and FLSA rules. This position also assists with payroll reporting, benefits coordination Payroll Specialists and perform other duties as required.
Essential Job Functions
Complete payroll processes according to State and TSUS policies and procedures by checking timesheets for accuracy, entering adjustments, calculating deducts, terminal vacation/comp time payouts; verifying pay for employees on FMLA; voiding incorrect payroll checks, reissuing disbursements, checking Personnel Actions forms for accuracy and completeness; generating payroll/deduction registers; direct deposit setup; submitting ACH direct deposit files and reversals to the bank. (40%)
Generate payroll reports for all payrolls for use by other payroll personnel, university departments, and outside vendors as needed. Assist with the preparation and submission of IRS payroll-related reporting and maintain documents and reports according to the university retention schedule. (15%)
Submits payroll liability payments and refunds including Optional Retirement Program, 457 Retirement Plan, Child Support, IRS levies, Bankruptcies, wage garnishments, and other deductions by uploading information to applicable systems. (15%)
Review for accuracy New Hire benefits and benefit changes including retirement, insurance, child support, and other wage garnishments. (15%)
Data entry of payroll and employee information, including entry of TINS number, into the Banner system and Uniform Statewide Accounting System (USAS). (10%)
Performs other duties as assigned by the Payroll Director. (5%)
Physical Requirements This position typically works in an office environment, requiring prolonged periods of sitting at a desk while using a computer. The role demands frequent use of hands and fingers to operate a keyboard, mouse, and other office equipment. Visual acuity is essential for reading and interpreting data on computer screens. Clear verbal communication skills are necessary for interacting with colleagues and employees. Additionally, the job may involve occasional mobility around the office and attending meetings, as well as potential travel to attend off-site meetings and trainings.
Job Conditions The payroll specialist works in an office environment typically following a 40-hour workweek, although additional hours and some travel may be required during peak periods. The job involves prolonged sitting and frequent collaboration with other departments ensuring accurate payroll processing and encouraging a strong emphasis on confidentiality.
An Equal Opportunity/Affirmative Action Employer It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.
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Instructions to Applicants All applications should contain complete job history entries, which includes job title, dates of employment, name of employer, supervisor’s name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
Job Title Payroll Specialist
Location Beaumont/Alpine
Department Executive Director for Finance Department
Posting Date 10/14/2025
Until Filled Yes
Salary $41,809
Required
Associate degree preferably in Business or Accounting.
A minimum of 2 years of experience in payroll processing.
Attention to detail to ensure accuracy in payroll processing.
Understand and apply current federal, state, and local payroll laws and regulations.
Strong analytical abilities to interpret complex data, resolve discrepancies, and ensure accurate payroll calculations.
Highly organized to manage multiple tasks, meet deadlines, and maintain accurate records.
The ability to work with a team and build relationships.
The ability to maintain confidentiality.
Preferred
Bachelor’s degree in accounting, finance, or a related field.
4 years progressively increasing responsibility in payroll processing in a higher education institution or similar organization.
Certified Payroll Professional (CPP).
Primary Responsibilities This Payroll Specialist position, assigned to Sul Ross State University (SRSU) through a shared services agreement, will perform daily payroll activities and processing of payroll for students, exempt, and non-exempt personnel to ensure compliance with Texas State University System (TSUS), University Payroll Policies and Procedures, and FLSA rules. This position also assists with payroll reporting, benefits coordination Payroll Specialists and perform other duties as required.
Essential Job Functions
Complete payroll processes according to State and TSUS policies and procedures by checking timesheets for accuracy, entering adjustments, calculating deducts, terminal vacation/comp time payouts; verifying pay for employees on FMLA; voiding incorrect payroll checks, reissuing disbursements, checking Personnel Actions forms for accuracy and completeness; generating payroll/deduction registers; direct deposit setup; submitting ACH direct deposit files and reversals to the bank. (40%)
Generate payroll reports for all payrolls for use by other payroll personnel, university departments, and outside vendors as needed. Assist with the preparation and submission of IRS payroll-related reporting and maintain documents and reports according to the university retention schedule. (15%)
Submits payroll liability payments and refunds including Optional Retirement Program, 457 Retirement Plan, Child Support, IRS levies, Bankruptcies, wage garnishments, and other deductions by uploading information to applicable systems. (15%)
Review for accuracy New Hire benefits and benefit changes including retirement, insurance, child support, and other wage garnishments. (15%)
Data entry of payroll and employee information, including entry of TINS number, into the Banner system and Uniform Statewide Accounting System (USAS). (10%)
Performs other duties as assigned by the Payroll Director. (5%)
Physical Requirements This position typically works in an office environment, requiring prolonged periods of sitting at a desk while using a computer. The role demands frequent use of hands and fingers to operate a keyboard, mouse, and other office equipment. Visual acuity is essential for reading and interpreting data on computer screens. Clear verbal communication skills are necessary for interacting with colleagues and employees. Additionally, the job may involve occasional mobility around the office and attending meetings, as well as potential travel to attend off-site meetings and trainings.
Job Conditions The payroll specialist works in an office environment typically following a 40-hour workweek, although additional hours and some travel may be required during peak periods. The job involves prolonged sitting and frequent collaboration with other departments ensuring accurate payroll processing and encouraging a strong emphasis on confidentiality.
An Equal Opportunity/Affirmative Action Employer It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.
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