Administrative Assistant Job at Aston Carter in Florham Park

Administrative Assistant

We are seeking a diligent and detail-oriented Administrative Assistant responsible for managing and maintaining a variety of controlled documents and forms, including data entry of test reports and quality documentation, maintaining product files, and tracking calibration reports for testing instruments.

Responsibilities

• Issue, distribute, and maintain controlled documents and forms.
• Enter data for test reports and all other quality, production, and test reports.
• Maintain product files and test reports.
• Track and maintain calibration reports and logs for testing instruments.
• Maintain trading sales purchase orders and test reports.
• Order supplies necessary for processing paperwork.
• Maintain documentation distribution lists and archived files.
• Ensure proper maintenance of equipment such as fax machines, copy machines, printers, and PCs.
• Track and maintain chemical analysis results.
• Observe and report any safety hazards within the department to the QA Manager.
• Maintain and order necessary departmental supplies.
• Receive and log Daily Concern Reports.
• Manage and maintain plant manuals.
• Review, scan, and manage all plant training records.

Essential Skills

• Minimum of 1 year of administrative experience, preferably in manufacturing or distribution.
• Experience with Microsoft Office Suite.
• Proficiency in Excel.

Additional Skills & Qualifications

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Strong verbal communication skills, with the ability to speak effectively before groups of customers or employees.

Work Environment

The position offers a flexible start time of 7:30, 8:00, or 8:30 AM, an 8.5‑hour workday, including a half‑hour lunch break. The role is based in a cubicle within a lab at a manufacturing plant and reports to the QA supervisor.

Job Type & Location

Contract to Hire, based in Florham Park, New Jersey.

Contact

Please send your most up‑to‑date resume to ktrivigno@astoncarter.com along with your availability for a ten‑minute phone call.

Pay

The pay range is $20.00 – $22.00 per hour.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

November 5, 2025.

Equal Opportunity Employer

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, please email astoncarteraccommodation@astoncarter.com.