Administrative Assistant Job at Addison Group in Phoenix

Job Title: Administrative Assistant – Tax Support

Location: Phoenix, AZ

Compensation: $20–$25 per hour

Benefits: Medical, dental, vision, 401(k)

Qualifications

• 5+ years of administrative experience, preferably within an accounting or tax preparation environment
• Experience with tax software (Lacerte or UltraTax preferred; conversion experience a plus)
• QuickBooks familiarity strongly preferred
• Proficient in Microsoft Excel and general office systems
• Excellent communication, organization, and multitasking skills
• Professional demeanor and client service mindset

Key Responsibilities

• Provide administrative support to the accounting and tax team
• Answer phones, greet clients, and assist with inquiries
• Handle client interactions including payments and document returns
• Manage document scanning, filing, and organization
• Process daily invoicing through QuickBooks
• Maintain and update mailing logs and operate postage systems
• Support workflow coordination during tax season
• Assist with general office duties, including ordering supplies and maintaining a professional environment
• Team lunches on select days
• Birthday celebrations and a supportive office culture
• Potential for part-time or full-time conversion post–tax season
• Immediate start upon finding the right fit

About Our Client

Our client is a well-established public accounting firm that provides personalized tax, business, and financial consulting services to individuals and small businesses. They emphasize client service, teamwork, and delivering accurate, timely financial results to help clients make informed business decisions.

Employment Details

Work Schedule: Monday–Friday, 9:00 AM–5:00 PM (Full-time through April with potential for part-time or long-term employment after busy season)

Employment Type: Full-time

Seniority Level: Entry level

Job Function: Administrative

Industries: Staffing and Recruiting

Equal Opportunity Employer Statement

ADDISON GROUP is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.