IFG - International Financial Group

Administrative Assistant Job at IFG - International Financial Group in Redmond

IFG - International Financial Group, Redmond, WA, United States, 98052

Direct message the job poster from IFG - International Financial Group

Location: Redmond, WA - Hybrid - 4 days onsite

Duration: 6-18 months

Provide administrative support to two General Managers (GMs) within the Consumer Marketing team.
Manage complex calendars, schedule meetings across multiple time zones, and proactively resolve scheduling conflicts.
Handle expense reporting, procurement, and budget tracking in compliance with internal policies.
Coordinate team events including morale activities, “Thrive” annual events, and all‑hands meetings.
Collaborate closely with Chiefs of Staff, Executive Administrators, and Program Managers to ensure operational alignment and business rhythm.
Maintain confidentiality and professionalism while handling sensitive information.

Work is typically split 50/50 between supporting two GMs with a focus on calendar, scheduling, and expense management.

Ongoing administrative and operational support for two GMs.
Coordination and participation in annual org‑wide event and other morale‑building events.
Support for integrated marketing initiatives and product launch activities across the Consumer Marketing organization.

Experience: 2-3 years overall, with minimum 2 years supporting executive leaders.

Disqualifiers: Frequent job changes (less than 1 year per role) without clear rationale.

Executive Calendar Management: Expertise in managing complex, high‑volume schedules and stakeholder coordination.
Outlook & Teams: Strong experience using tools for scheduling, communication, and collaboration.
Expense Management Tools: Proficiency in Outlook, Excel, Word, MyExpense, MyOrder, or similar financial systems.

Additional Requirement: Exceptional written and verbal communication — quick, clear, and concise responses are critical to success.

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