Talent Acquisition LLC is hiring: Litigation Legal Secretary in New York

Position

Litigation Legal Secretary at Talent Acquisition LLC

Overview

The Litigation Secretary provides complex and specialized administrative support to assigned attorneys and paralegals. This role requires strong organizational skills, attention to detail, and the ability to work in a fast‑paced legal environment.

Responsibilities

• Prepare legal documents, including transcribing from dictation, redlining, proofreading, and finalizing drafts
• Manage incoming and outgoing calls professionally
• Maintain and foster client relationships on behalf of attorneys
• Review, date stamp, docket, and route incoming correspondence and pleadings
• Enter attorney time records using Intapp daily
• Organize and maintain legal files, ensuring compliance with document retention policies
• Complete document processing and correspondence assignments accurately and within deadlines
• Assist attorneys and other secretaries with administrative tasks as needed
• Prepare new business forms, conflict sheets, and engagement letters for clients
• Process expense reports, check requests, and reimbursements following accounting guidelines
• Arrange for messenger services, copy center requests, and facsimile transmissions as needed
• Copy and organize documents that cannot be sent to the Copy Center
• Arrange and coordinate travel following company policies
• Handle and review prebills for attorneys
• Maintain and update attorney and paralegal calendars, including scheduling meetings
• Prepare and file litigation pleadings and discovery documents, ensuring compliance with state, federal, and local rules
• Maintain docket for pleadings and legal documents
• Conduct legal research upon request
• Perform additional duties as assigned

Qualifications

• Proficiency in Microsoft Office Suite, iManage, and other legal applications after orientation
• Availability to work overtime as required
• Fast and accurate typing skills
• Knowledge of court rules, procedures, and legal terminology
• Prior experience as a litigation secretary
• College degree or business college certificate
• Ability to work independently and collaboratively in a fast-paced environment
• Strong organizational and prioritization skills, with the ability to delegate tasks effectively
• Demonstrates initiative, professionalism, and tact in all interactions
• Excellent written and verbal communication skills, including proofreading and attention to detail
• Professional and courteous demeanor when interacting with clients, co-workers, and court personnel
• Reliable, committed, and punctual

Seniority Level

Associate

Employment Type

Full‑time

Job Function

Legal and Administrative

Industries

Legal Services and Law Practice