Eimer Stahl LLP is hiring: Office Administrative Assistant in Madison

Office Administrative Assistant

Location: Madison, WI

Status: Part‑time, in person, with option to move to full time

FLSA Status: Non-Exempt

Reports to: Office Managing Partner

Education: College Degree or Associate’s Degree preferred

Experience: Recent graduate to three years of experience*

* College seniors graduating December 2025 or May 2026 are also encouraged to apply.

Description

Eimer Stahl LLP is a mid-sized litigation firm based in Chicago with offices in Madison, Wisconsin, and Silicon Valley, California. Our professional, administrative and support staff are integral to our outstanding client service. We are seeking a diligent and motivated individual to provide in‑person office assistance to a team of attorneys, secretaries, and paralegals on various legal and administrative projects, including data organization, office management, and other projects as assigned.

Job Duties & Responsibilities

• Manages office, including inventory of office supplies and coordination with vendors.
• Assists with the organization and indexing of files.
• Assists in assembling binders for client and/or attorney review.
• Retrieves materials for attorneys, paralegals, or secretaries as requested.
• Prepares the Conference Room for office meetings.
• Fulfills various receptionist duties, including greeting clients and other visitors and answering phone calls in a professional manner.
• Assists in preparing attorney expense requests and client invoices.
• Handles other duties as assigned.

Knowledge & Skills

• Working knowledge of MS Office products (Outlook, Word, Excel, Teams).
• Basic typing skills.
• Ability to read, comprehend, and communicate.
• Strong attention to detail.
• Willingness to learn and take on new tasks as requested.
• Ability to problem solve and complete projects independently.

Seniority level

• Entry level

Employment type

• Part-time

Job function

• Administrative
• Law Practice