Robert Half is hiring: Administrative Assistant in Phoenix

Description We are looking for a dedicated Administrative Assistant to join the Safety Department of a leading construction contractor in Phoenix, Arizona. This contract-to-placement position offers an excellent opportunity for growth, with strong potential for long-term placement and benefits upon transition. The role requires someone highly organized, Excel-proficient, and capable of supporting a team of seven safety specialists in a fast-paced environment. Responsibilities:

• Serve as the primary administrative support for the Safety Department, providing assistance to seven team members and overseeing one clerical assistant.
• Utilize Excel and Smartsheet to create and maintain spreadsheets, templates, tables, and reports, ensuring accuracy and efficiency.
• Handle payroll-related tasks, including time approval, vacation requests, and cross-checking staffing schedules to ensure adequate coverage.
• Support employee onboarding processes by coordinating necessary tasks and documentation for new hires.
• Manage departmental calendars, schedule meetings, and organize materials for incident reviews and other safety-related sessions.
• Update and maintain safety incident reports, tracking key metrics, and presenting findings as required.
• Investigate complaints from job sites, identify responsible teams, and ensure proper follow-up and resolution.
• Coordinate and compile documentation for meetings and reports, ensuring all necessary information is readily available.
• Assist in resolving administrative issues and improving processes to enhance departmental efficiency. Requirements - Proficiency in Microsoft Excel, including tables, formulas, formatting, and data organization.
• Familiarity with Smartsheet software is preferred but not mandatory.
• Strong skills in calendar management and scheduling.
• Ability to work independently while effectively handling multiple priorities.
• Proven experience in administrative roles, preferably supporting a team or department.
• Excellent communication and organizational skills.
• Minimum of three years of experience in administrative support or a related field.
• Exceptional attention to detail and problem-solving abilities. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .