Robert Half
Description Executive Assistant to provide high-level administrative and operational support to C-suite level executives Responsibilities that include managing communications, coordinating complex schedules, supporting strategic initiatives, and serving as a liaison with internal and external stakeholders. As a key member of the team, the Executive Assistant will help ensure organizational efficiency by managing competing priorities, meeting deadlines, and implementing effective administrative processes. The ideal candidate is proactive, detail-oriented, a critical thinker, and thrives in a collaborative academic environment that is mission-driven. Discretion, professionalism, and exceptional judgment are essential in this role. Essential Duties & Responsibilities
- Manage the daily calendar for the office, scheduling appointments and prioritizing tasks while resolving potential conflicts.
- Prepare correspondence, meeting materials, presentations, and other communications.
- Welcome guests and visitors to the office and provide a professional and welcoming experience.
- Deliver exceptional customer service to internal and external stakeholders.
- Maintain knowledge of divisional policies and processes to resolve inquiries effectively.
- Ensure confidentiality and handle sensitive information with discretion.
- Oversee the content and updates for divisional webpages on both internal and external platforms.
- Assist in coordinating and supporting division-wide initiatives, special events, and projects.
- Monitor deadlines, deliverables, and action items for high-level operational and strategic initiatives.
- Manage and reconcile financial records, including invoices, check requests, expense reports, budget tracking, and contracts.
- Assist with the coordination of meetings related to the Audit Committee, Financial Sustainability Board Committee, and other key groups, including scheduling, preparing materials, reserving venues, and taking minutes as required.
- Complete routine office tasks, such as responding to communication, filing, scanning, and maintaining records in organized systems.
- Serve as the primary point of contact for the office, facilitating timely and professional communication.
- Develop and execute a structured workflow process for the office and enhance internal communications.
- Coordinate business-related travel and logistic arrangements.
- Undertake special projects and additional responsibilities.
- Strong organizational, interpersonal, and communication skills.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Teams, PowerPoint, and Outlook).
- Excellent problem-solving skills and a proactive approach to tasks.
- Strong ability to work independently, prioritize tasks, and meet deadlines.
- Exceptional attention to detail and analytical thinking.