Executive Assistant Job at Robert Half in Montebello

Description We are looking for a dedicated and detail-oriented Executive Assistant to support the Office of the Chief Financial Officer and collaborate with the agency's board committee. This position involves managing schedules, coordinating special projects, and preparing essential business materials. As a vital link between executive leadership, board members, and external stakeholders, you will play a key role in ensuring seamless communication and execution of strategic priorities. This is a long-term contract position based in Montebello, California. Responsibilities:

• Handle sensitive and confidential information related to financial, legal, and personnel matters with discretion.
• Manage complex calendars, schedule appointments, and coordinate detailed travel arrangements for executive leadership.
• Prepare expense reports, draft correspondence, take minutes during meetings, and compile documents for follow-up actions.
• Assist with board-related activities, including meeting arrangements, record-keeping, and dissemination of information via board portal systems.
• Develop and edit presentations, reports, and other materials for finance and program operations leadership.
• Organize and prepare agendas and materials for team meetings, ensuring follow-up actions are tracked and completed.
• Plan and execute divisional events, workshops, and cross-functional meetings, including synthesizing outputs and facilitating next steps.
• Maintain the finance department calendar, manage internal communications, and update intranet content related to financial operations.
• Process vendor payments, manage incoming check deposits, and coordinate department supplies and mail operations.
• Support the documentation and streamlining of departmental procedures to enhance operational efficiency. Requirements - Minimum of 3 years of experience in an executive assistant or similar administrative role.
• Proficiency in calendar management and scheduling executive meetings.
• Strong skills in arranging and coordinating travel plans, including booking accommodations and itineraries.
• Expertise in creating agendas, managing task lists, and preparing board presentations.
• Advanced knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to maintain vendor files and process payments with accuracy.
• Experience in coordinating events and workshops, ensuring smooth execution and follow-up.
• Excellent organizational and communication skills, with the ability to handle multiple tasks and prioritize effectively. TalentMatch®

­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .