Quality Custom Distribution
Description
Receiving Clerk
Location: Miami, FL
Schedule: Monday – Friday 2PM-10:30PM
Job Summary: The Receiving Clerk performs a variety of administrative and clerical duties to support the department in all aspects of the product procurement process. This role ensures timely and accurate coordination between vendors, carriers, and internal teams to keep operations running smoothly.
Essential Functions
Schedule delivery appointments using computer systems, ensuring balanced receiving schedules, tracing delayed shipments, and following up on late carriers.
(35%) Compile, consolidate, and distribute delivery appointment reports, worksheets, and backhaul sheets for warehouse and transportation teams.
(25%) Transmit purchase orders via phone, fax, or EDI to ensure timely communication with vendors.
(15%) Calculate and update product pricing on a regular schedule to maintain accurate cost data.
(5%) Notify carriers of new or revised loads, maintaining current and accurate records.
(5%) Enter data for change orders and non-standard orders to ensure complete and accurate documentation.
(5%) Maintain vendor files, pricing sheets, and correspondence for organized and accessible records.
(5%) Perform other related duties as assigned. Performance Expectations
Maintain accuracy, timeliness, and thoroughness in all work Demonstrate strong organizational skills and attention to detail Collaborate effectively within the department and across teams Deliver high-quality results that support customer satisfaction Qualifications
Experience: 0–2 years of relevant administrative or clerical experience, preferably in purchasing or inventory management.
Knowledge, Skills, and Abilities:
Basic understanding of office equipment (computers, copiers, fax machines, etc.) Familiarity with purchasing and inventory control principles Proficiency with PC-based software (Word, Excel, etc.) Strong data entry accuracy and attention to detail Problem-solving and communication skills Commitment to Golden State Foods’ Values and Creed
Job Summary: The Receiving Clerk performs a variety of administrative and clerical duties to support the department in all aspects of the product procurement process. This role ensures timely and accurate coordination between vendors, carriers, and internal teams to keep operations running smoothly.
Essential Functions
Schedule delivery appointments using computer systems, ensuring balanced receiving schedules, tracing delayed shipments, and following up on late carriers.
(35%) Compile, consolidate, and distribute delivery appointment reports, worksheets, and backhaul sheets for warehouse and transportation teams.
(25%) Transmit purchase orders via phone, fax, or EDI to ensure timely communication with vendors.
(15%) Calculate and update product pricing on a regular schedule to maintain accurate cost data.
(5%) Notify carriers of new or revised loads, maintaining current and accurate records.
(5%) Enter data for change orders and non-standard orders to ensure complete and accurate documentation.
(5%) Maintain vendor files, pricing sheets, and correspondence for organized and accessible records.
(5%) Perform other related duties as assigned. Performance Expectations
Maintain accuracy, timeliness, and thoroughness in all work Demonstrate strong organizational skills and attention to detail Collaborate effectively within the department and across teams Deliver high-quality results that support customer satisfaction Qualifications
Experience: 0–2 years of relevant administrative or clerical experience, preferably in purchasing or inventory management.
Knowledge, Skills, and Abilities:
Basic understanding of office equipment (computers, copiers, fax machines, etc.) Familiarity with purchasing and inventory control principles Proficiency with PC-based software (Word, Excel, etc.) Strong data entry accuracy and attention to detail Problem-solving and communication skills Commitment to Golden State Foods’ Values and Creed