Allana Buick & Bers, Inc. is hiring: Administrative Assistant in Honolulu

Overview

Administrative Assistant role at Allana Buick & Bers, Inc. We are a multi-disciplinary architectural, engineering and construction firm. The Administrative Assistant will undertake a broad set of administrative and clerical tasks, provide support to managers and employees, assist in daily office needs, and manage the company’s general administrative activities, including travel, meeting arrangements, preparing reports, and maintaining filing systems. The role supports the Honolulu office to ensure efficient day-to-day operations.

Responsibilities

• Arrange events, appointments and travel
• Manage phone calls and correspondence (including email, memos, letters, faxes and forms)
• Attend meetings and take detailed minutes
• Participate in the preparation of regularly scheduled reports
• Organize contact lists and filing systems
• Meet and support visitors
• Help clients and company representatives contact each other
• Review and update office policies and procedures
• Monitor office supplies and research new deals and suppliers
• Collaborate with executive and senior administrative assistants to handle requests and queries from senior managers

Desired Skills And Experience

• Experience with office management systems and procedures, and with office equipment (printers, fax machines)
• Excellent oral and written communication skills; ability to organize work using tools like MS Excel
• Good practical experience with MS Office
• Strong time management and problem-solving skills with the ability to prioritize work
• Outstanding written and verbal communication skills with close attention to detail
• Strong organizational skills with the ability to multi-task
• Associate's degree in related field preferred; additional qualification as Administrative Assistant or Secretary is a bonus

Benefits

• Excellent Medical, Dental and Vision coverage for employees and dependents
• 401(k), employee matching
• Paid Vacation and Sick Time
• 9 Paid Holidays
• Company-paid life, AD&D, and disability insurance
• Flexible Spending Account
• Professional Development Opportunities
• Complimentary membership at Costco and 24-Hour Fitness

Allana Buick & Bers, Inc. (ABB) is a multi-disciplinary Architectural, Engineering, Construction Management, and Forensic Consulting firm with over 36 years of experience specializing in making buildings perform better. We perform investigation, testing, engineering design, and prepare construction documents for both remedial and new construction projects. Our services aim to make buildings perform better by increasing longevity, reducing operating costs, and reducing risk during construction. Our core strengths include exterior façade trades, curtain wall and glazing, roofing and waterproofing, HVAC and plumbing, energy efficiency, and structural engineering.

Tremendous opportunities for growth, learning, and advancement exist for the right candidate. Allana Buick & Bers is committed to providing our employees with a comprehensive and competitive benefits program. We are an equal opportunity employer and encourage diversity.

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