Administrative Assistant Job at KAI Hawaii Inc in Honolulu

Benefits

• 401(k)
• Bonus based on performance
• Dental insurance
• Health insurance
• Profit sharing
• Training & development
• Vision insurance
• Benefits/Perks
• Competitive Compensation
• Paid Time Off
• ESOP Profit Sharing Plan

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to assist the Office Manager and secretarial support to our engineering staff, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Provide administrative support for the Office Manager and the engineering staff
• Perform clerical duties, which include word processing, responding to mail and correspondence, scanning, copying, answering incoming phone calls and route them to the appropriate person, faxing and filing
• Monitor the inventory of office supplies, kitchen supplies, and equipment supplies; order supplies as needed to ensure no shortage. Must be able to lift a case of soda to restock the refrigerator and kitchen cabinets
• Schedule appointments and maintain a calendar
• Organize meetings
• Write emails, memos, and letters and distribute them appropriately
• Assist with coordinating company events
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Excel, Outlook, Access, database applications and graphics software (PowerPoint)
• Highly organized with excellent time management skills and the ability to prioritize projects
• Demonstrated ability to establish workload priorities and effectively handle multiple tasks simultaneously
• Possesses excellent customer service skills and values teamwork, achievement, and demonstrates high motivation and initiative. Has excellent communication skills (verbal, written, and listening skills)