Administrative Assistant Job at LoveMoves.Us in Joliet

LoveMoves.Us – Organizational Excellence Specialist (Administrative Assistant)

Job Description: As our Organizational Excellence Specialist, you will orchestrate the seamless management of our data and communication operations. You’ll keep our database in top shape, segment data, and create accurate reports. You’ll also handle communications, scheduling, email marketing, and website updates with exceptional organization, ensuring that our Executive Director remains well‑organized and focused.

Job Type: Part‑Time, Flexible, Approximately 20 hours per week

Location: Remote (must meet in Joliet, IL twice a month)

Opportunity: As a growing organization, we support parents who foster or adopt vulnerable children. We need a highly energetic, enthusiastic, and extremely well‑organized person to support our Executive Director and throughout the country.

Key Qualifications

• Strong Organizational Skills
• Technical Proficiency in CRM, Mail‑Merge & Email Marketing
• Excellent Communication Skills
• Initiative and Independence
• Project Management Experience
• Loves data, segmentation and database management
• Bachelor’s Degree and remote work experience preferred
• Available daily (Mon‑Fri) during business hours, at least 20 hours/week
• In‑home office setup with mastery of MS Office, Word, Excel, mail merge and pivot tables
• Experience with Mac computers preferred
• Fast and reliable internet connection

Essential Functions / Responsibilities

• CRM administration & mastery: organize, update data, data entry and reporting
• Maintain Executive Director’s appointments/calendar
• Prepare presentations and/or spreadsheets
• Email marketing & scheduling – experience in MailChimp preferred
• Create structure/workflow/processes and maintain consistency
• Research technologies and make recommendations
• Make travel arrangements, including booking flights, cars and hotel/restaurant reservations
• Project assistance/coordination
• Event planning and coordination
• Provide assistance with personal tasks as needed

Key Attributes

• Detail‑oriented, organized, and efficient
• Self‑motivated with strong time management
• Understanding of reporting with segmentation utilizing groups, tags and filters
• Proactive, pragmatic, and resourceful problem solver
• Trustworthy and reliable
• Friendly and professional communicator
• Ability to manage multiple priorities and meet deadlines with no errors
• Tech‑savvy and quick to learn new concepts
• Ability to anticipate the needs of others and strong desire to serve
• Adaptable

Application

Qualified applicants should fill out the form below and submit a cover letter and resume.

https://docs.google.com/forms/d/e/1FAIpQLSdgdCMXbC5jjCUgzDF8zhBlLd_4EewNngpSpPfjxuf6yLKBbQ/viewform

Senior­ity Level

Entry Level

Employment Type

Part‑time

Job Function

Administrative