Robert Half is hiring: C- Administrative Assistant in Los Angeles

Description We are seeking a highly organized and detail-oriented Service Coordinator to support our operations in a fast-paced environment. The ideal candidate will manage scheduling, dispatching, and administrative tasks to ensure seamless service delivery and optimal technician productivity. Key Responsibilities:

• Schedule appointments and dispatch technicians for service and inspections, maximizing efficiency and productivity.
• Create and manage work orders, update customers on status, and follow up with technicians.
• Verify completion of work orders by reviewing notes and addressing any pending items.
• Prepare contract and quality control paperwork.
• Schedule and coordinate subcontractor work.
• Ensure all paperwork is accurately completed by technicians within designated timelines.
• Maintain appointment schedules and manage daily reports.
• Order, receive, and distribute materials and equipment to technicians.
• Assist with coordinating scheduling, customer notifications, and equipment procurement.
• Conduct physical inventory as required.
• Serve as a liaison between Sales, Project Managers, and Technicians.
• Bill service and inspection jobs daily and respond to a high volume of emails.
• Collaborate with the sales team to ensure timely job scheduling.
• Perform other duties as assigned.

Requirements Qualifications:

• High School Diploma or GED required.
• Minimum 3 years of administrative experience in a sales or service environment. ERP system experience preferred.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Ability to read and interpret documents, policies, and procedures in English.

Skills & Attributes:

• Strong decision-making skills, highly organized, and detail-oriented.
• Excellent oral and written communication skills.
• Discretion, problem-solving ability, and escalation judgment.
• Ability to analyze and interpret data effectively.
• Fast, accurate, and efficient with attention to detail.
• Experienced in dispatching and scheduling.

TalentMatch® ­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .