Confidential Jobs is hiring: Executive Assistant in Houston

Executive Assistant

**Schedule:** 8:00 a.m. – 5:00 p.m. (In-office role; occasional after-hours communication as needed)

Position Summary

The Executive Assistant provides high-level administrative support to a senior executive and their leadership team. This position is responsible for managing complex calendars, coordinating meetings and travel, organizing events, and serving as a key point of contact between the executive, internal teams, and external partners. The ideal candidate is proactive, detail-oriented, and able to handle confidential information with discretion while balancing multiple priorities in a fast-paced environment.

What You’ll Be Doing

Administrative & Calendar Management

• Manage and maintain the executive’s calendar, scheduling meetings, appointments, and travel while anticipating needs and resolving conflicts proactively.
• Prepare meeting agendas, materials, and follow-up actions to ensure smooth execution of meetings.
• Coordinate and support leadership team meetings, including logistics, note-taking, and communication of key outcomes.

Travel & Event Coordination

• Arrange and manage domestic and occasional international travel, including flights, accommodations, transportation, and itineraries.
• Support planning and logistics for internal and external meetings, events, and team gatherings.
• Track and process travel expenses and reimbursements accurately and promptly.

Communication & Correspondence

• Draft, review, and manage internal and external correspondence on behalf of the executive.
• Serve as a liaison between the executive and team members, ensuring timely follow-up and clarity on priorities.
• Handle sensitive and confidential information with the utmost professionalism.

Team Support & Operations

• Provide administrative support to the executive’s broader team as needed, including project coordination, scheduling, and reporting assistance.
• Partner with other Executive Assistants and administrative professionals to ensure alignment and continuity across departments.
• Contribute to continuous improvement initiatives to enhance efficiency and communication within the department.

What We’re Looking For

• 5+ years of experience supporting senior executives or C-suite leaders in a corporate environment.
• Excellent organizational and time management skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and judgment.
• Proficiency in Microsoft Office 365 (Outlook, Teams, Excel, PowerPoint, Word).
• Experience coordinating travel and complex scheduling across multiple time zones.
• Ability to work onsite full-time with flexibility to communicate occasionally after standard business hours.