University of California - Irvine
Undergraduate Program Coordinator
University of California - Irvine, Irvine, California, United States, 92713
Who We Are
Founded in 1965, UC Irvine is a member of the Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced Nobel laureates and is known for academic achievement, premier research, innovation and its anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It is Orange County's second-largest employer, contributing to the local economy and statewide economy. To learn more about UC Irvine, visit www.uci.edu. The Department of Physics and Astronomy is one of the largest academic departments in the School of Physical Sciences at UCI. Physics studies the universe from astronomy and cosmology to the physics of quarks and leptons and supports technologies in lasers, nuclear power, semiconductors, and medical imaging. The department emphasizes wellness, creativity, teamwork, knowledge and growth, and strives to balance flexibility for staff to support peak performance in service of the University, School of Physical Sciences, and Department. This position will begin full time on-site. After a six-month probationary period (as applicable) and supervisor approval, the incumbent may request a hybrid/remote schedule that fits within department business needs.
Your Role on the Team
The Department of Physics and Astronomy in the School of Physical Sciences at UCI is recruiting an Undergraduate Program Coordinator. In consultation with department management, this role drafts the department schedule for courses, seminars, and special events, considering faculty leaves, preferences, faculty course load, classroom availability, and enrollment figures. Responsibilities include reviewing the schedule of classes to ensure it supports degree progression, independently securing classrooms, and assisting undergraduate students with enrollment matters. The role also oversees the Department’s Student Affairs front desk (staffing and scheduling undergraduate student workers), assists with department events and seminars, and supports website and social media maintenance.
Essential Functions
Drafts the term schedule based on a provided course listing, enrollment trends, and faculty availability. Sets enrollment limits, seat reservations, and other course restrictions. Coordinates cross-listed and room-shared courses. Independently obtains classrooms per campus scheduling rules, past enrollment trends, instructor preferences, equipment and facility needs, and department/campus needs. Provides information to faculty and visiting instructors about scheduling procedures and enrollment needs. Prepares and submits course approval forms to the Committee on Courses of the Academic Senate when proposing additions, changes, or withdrawals of courses. 50% Advises undergraduate students on enrollment matters and provides data and statistics on enrollment trends to department management. Manages student enrollment for efficient classroom space use and ensures enrollment based on established priorities. Administers, coordinates, analyzes, and reports on quarterly evaluations. 20% Responsible for Student Affairs front desk operations and coverage, including recruitment, supervision, performance management, and development of departmental undergraduate assistants. 20% Assists with planning and implementing department events, seminars, and special programs as needed, including managing logistics (meeting spaces, catering, supplies, RSVPs, website and promotional content, approvals, and processing paperwork, invoices, and reimbursements). 10%
Knowledge, Skills and Abilities (KSAs)
Knowledge of common University-specific computer applications. Preferences: knowledge of department, organization, and University policies, procedures, and directives; knowledge of department and school/college general and major course requirements; interpersonal skills to work with senior management, faculty, and students. Required: ability in problem identification, reasoning, analysis to identify trends; ability to find solutions to conflicting situations.
What It Takes to be Successful
Total Rewards In addition to the salary range listed below, we offer a wealth of benefits including medical insurance, sick and vacation time, retirement savings plans, and access to discounts and perks. Please use the links listed to learn more about compensation practices and benefits. The expected pay range for this recruitment is $26.53 - $31.13 per hour.
Qualifications
Bachelor's degree in related area and/or equivalent experience/training
Conditions of Employment
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. Applicants accepting an offer must comply with the following conditions of employment: Background Check and Live Scan Employment Misconduct disclosure Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment Misconduct disclosure requirement text is included to outline disclosure expectations for final candidates. The following additional conditions may apply, depending on business unit or job-specific requirements: California Child Abuse and Neglect Reporting Act; E-Verify; Pre-Placement Health Evaluation. Details of each policy are available at the university HR site.
Closing Statement
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories. We are committed to a diverse workforce and inclusive environment. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, contact Human Resources at (949) 824-0500 or eec@uci.edu.
Work Authorization Sponsorship
Consideration for work authorization sponsorship may be available. Applicants must be able to provide proof of work authorization.
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Founded in 1965, UC Irvine is a member of the Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced Nobel laureates and is known for academic achievement, premier research, innovation and its anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It is Orange County's second-largest employer, contributing to the local economy and statewide economy. To learn more about UC Irvine, visit www.uci.edu. The Department of Physics and Astronomy is one of the largest academic departments in the School of Physical Sciences at UCI. Physics studies the universe from astronomy and cosmology to the physics of quarks and leptons and supports technologies in lasers, nuclear power, semiconductors, and medical imaging. The department emphasizes wellness, creativity, teamwork, knowledge and growth, and strives to balance flexibility for staff to support peak performance in service of the University, School of Physical Sciences, and Department. This position will begin full time on-site. After a six-month probationary period (as applicable) and supervisor approval, the incumbent may request a hybrid/remote schedule that fits within department business needs.
Your Role on the Team
The Department of Physics and Astronomy in the School of Physical Sciences at UCI is recruiting an Undergraduate Program Coordinator. In consultation with department management, this role drafts the department schedule for courses, seminars, and special events, considering faculty leaves, preferences, faculty course load, classroom availability, and enrollment figures. Responsibilities include reviewing the schedule of classes to ensure it supports degree progression, independently securing classrooms, and assisting undergraduate students with enrollment matters. The role also oversees the Department’s Student Affairs front desk (staffing and scheduling undergraduate student workers), assists with department events and seminars, and supports website and social media maintenance.
Essential Functions
Drafts the term schedule based on a provided course listing, enrollment trends, and faculty availability. Sets enrollment limits, seat reservations, and other course restrictions. Coordinates cross-listed and room-shared courses. Independently obtains classrooms per campus scheduling rules, past enrollment trends, instructor preferences, equipment and facility needs, and department/campus needs. Provides information to faculty and visiting instructors about scheduling procedures and enrollment needs. Prepares and submits course approval forms to the Committee on Courses of the Academic Senate when proposing additions, changes, or withdrawals of courses. 50% Advises undergraduate students on enrollment matters and provides data and statistics on enrollment trends to department management. Manages student enrollment for efficient classroom space use and ensures enrollment based on established priorities. Administers, coordinates, analyzes, and reports on quarterly evaluations. 20% Responsible for Student Affairs front desk operations and coverage, including recruitment, supervision, performance management, and development of departmental undergraduate assistants. 20% Assists with planning and implementing department events, seminars, and special programs as needed, including managing logistics (meeting spaces, catering, supplies, RSVPs, website and promotional content, approvals, and processing paperwork, invoices, and reimbursements). 10%
Knowledge, Skills and Abilities (KSAs)
Knowledge of common University-specific computer applications. Preferences: knowledge of department, organization, and University policies, procedures, and directives; knowledge of department and school/college general and major course requirements; interpersonal skills to work with senior management, faculty, and students. Required: ability in problem identification, reasoning, analysis to identify trends; ability to find solutions to conflicting situations.
What It Takes to be Successful
Total Rewards In addition to the salary range listed below, we offer a wealth of benefits including medical insurance, sick and vacation time, retirement savings plans, and access to discounts and perks. Please use the links listed to learn more about compensation practices and benefits. The expected pay range for this recruitment is $26.53 - $31.13 per hour.
Qualifications
Bachelor's degree in related area and/or equivalent experience/training
Conditions of Employment
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. Applicants accepting an offer must comply with the following conditions of employment: Background Check and Live Scan Employment Misconduct disclosure Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment Misconduct disclosure requirement text is included to outline disclosure expectations for final candidates. The following additional conditions may apply, depending on business unit or job-specific requirements: California Child Abuse and Neglect Reporting Act; E-Verify; Pre-Placement Health Evaluation. Details of each policy are available at the university HR site.
Closing Statement
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories. We are committed to a diverse workforce and inclusive environment. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, contact Human Resources at (949) 824-0500 or eec@uci.edu.
Work Authorization Sponsorship
Consideration for work authorization sponsorship may be available. Applicants must be able to provide proof of work authorization.
#J-18808-Ljbffr