UC Irvine
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Undergraduate Program Coordinator
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UC Irvine . Who We Are: Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation, and the anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second‑largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. The Department of Physics and Astronomy in the School of Physical Sciences at UCI is recruiting an Undergraduate Program Coordinator. This position, in consultation with department management, uses professional concepts in drafting department schedule for courses, seminars, and special events, taking into consideration faculty leaves, preferences, and faculty course load, classroom availability, and enrollment figures. The incumbent will review the schedule of classes to ensure it meets the needs of students for degree progression, independently obtain classrooms for courses taking into account the requirements and restrictions of the Campus Scheduling Office, work with undergraduate students on enrollment matters, oversee the department’s student affairs front desk including staffing and scheduling of undergraduate student workers, and assist with department events, seminars, and special events as needed, as well as assist with website and social media maintenance. Essential Functions
Draft schedule of courses to be offered each term based on a provided course listing, enrollment trends, and faculty availability. Set enrollment limits, seat reservations, and other course restrictions. Work with other departments to set up cross‑listed and room‑shared courses. Independently obtain classrooms for courses taking into account requirements and restrictions of the Campus Scheduling Office. Provide information to faculty and visiting instructors about scheduling procedures and enrollment needs. Prepare and submit course approval forms to the Committee on Courses of the Academic Senate. Advise undergraduate students on enrollment matters and provide department management with data and statistics on enrollment trends. Manage student enrollment for efficient use of classroom space and resources, ensuring students are enrolled based on established priorities. Administer, coordinate, analyze, and report on quarterly evaluations. Knowledge, Skills, and Abilities
Knowledge of common University‑specific computer application programs. Knowledge of department, organization, and University policies, procedures, and directives (preferred). Knowledge of department and school / college general and major course requirements (preferred). Interpersonal skills to work with department senior management, faculty, and students. Ability in problem identification, reasoning, and analysis to identify trends. Ability to find solutions to conflicting situations. Total Rewards
Medical insurance. Sick and vacation time. Retirement savings plans. Access to discounts and perks. Other benefits available through UCI. Expected Pay Range : $26.53 - $31.13 (Hourly). Required: Bachelor's degree in a related area and/or equivalent experience/training. Conditions of Employment
Background Check and Live Scan. Employment Misconduct policy. Legal Right to work in the United States. Vaccination Policies. Smoking and Tobacco Policy. Drug Free Environment. Other conditions as required by California law and UCI policies. Equal Employment Opportunity Statement: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti‑Discrimination Policy. We are committed to attracting and retaining a diverse workforce and honoring unique experiences, perspectives, and identities. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, contact Human Resources at (949) 824‑0500 or eec@uci.edu. Consideration for Work Authorization Sponsorship: Must be able to provide proof of work authorization.
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Undergraduate Program Coordinator
role at
UC Irvine . Who We Are: Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation, and the anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second‑largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. The Department of Physics and Astronomy in the School of Physical Sciences at UCI is recruiting an Undergraduate Program Coordinator. This position, in consultation with department management, uses professional concepts in drafting department schedule for courses, seminars, and special events, taking into consideration faculty leaves, preferences, and faculty course load, classroom availability, and enrollment figures. The incumbent will review the schedule of classes to ensure it meets the needs of students for degree progression, independently obtain classrooms for courses taking into account the requirements and restrictions of the Campus Scheduling Office, work with undergraduate students on enrollment matters, oversee the department’s student affairs front desk including staffing and scheduling of undergraduate student workers, and assist with department events, seminars, and special events as needed, as well as assist with website and social media maintenance. Essential Functions
Draft schedule of courses to be offered each term based on a provided course listing, enrollment trends, and faculty availability. Set enrollment limits, seat reservations, and other course restrictions. Work with other departments to set up cross‑listed and room‑shared courses. Independently obtain classrooms for courses taking into account requirements and restrictions of the Campus Scheduling Office. Provide information to faculty and visiting instructors about scheduling procedures and enrollment needs. Prepare and submit course approval forms to the Committee on Courses of the Academic Senate. Advise undergraduate students on enrollment matters and provide department management with data and statistics on enrollment trends. Manage student enrollment for efficient use of classroom space and resources, ensuring students are enrolled based on established priorities. Administer, coordinate, analyze, and report on quarterly evaluations. Knowledge, Skills, and Abilities
Knowledge of common University‑specific computer application programs. Knowledge of department, organization, and University policies, procedures, and directives (preferred). Knowledge of department and school / college general and major course requirements (preferred). Interpersonal skills to work with department senior management, faculty, and students. Ability in problem identification, reasoning, and analysis to identify trends. Ability to find solutions to conflicting situations. Total Rewards
Medical insurance. Sick and vacation time. Retirement savings plans. Access to discounts and perks. Other benefits available through UCI. Expected Pay Range : $26.53 - $31.13 (Hourly). Required: Bachelor's degree in a related area and/or equivalent experience/training. Conditions of Employment
Background Check and Live Scan. Employment Misconduct policy. Legal Right to work in the United States. Vaccination Policies. Smoking and Tobacco Policy. Drug Free Environment. Other conditions as required by California law and UCI policies. Equal Employment Opportunity Statement: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti‑Discrimination Policy. We are committed to attracting and retaining a diverse workforce and honoring unique experiences, perspectives, and identities. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, contact Human Resources at (949) 824‑0500 or eec@uci.edu. Consideration for Work Authorization Sponsorship: Must be able to provide proof of work authorization.
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