Executive Assistant Job at Rocs, Inc. in Owings Mills

About the Role We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to multiple senior executives at a mission-driven organization. This position is ideal for someone who thrives in a fast-paced environment, enjoys coordinating across teams, and has experience working with C-level leaders. Responsibilities Manage and prioritize complex executive calendars across multiple time zones Schedule and coordinate internal and external meetings, including agendas, logistics, and follow-ups Assist in preparing materials, presentations, and background research for meetings Provide administrative support for cross-team initiatives and special projects Coordinate travel arrangements and prepare detailed itineraries Process expense reports and draft correspondence as needed Liaise with staff, board members, and external stakeholders with professionalism and discretion Provide occasional front desk coverage and additional administrative support as needed Qualifications Bachelor’s degree preferred 3‑5+ years of previous experience supporting executives, board members, or senior leadership Strong organizational and project management skills; able to manage competing priorities Excellent written and verbal communication skills Professionalism, discretion, and ability to handle confidential information Proficiency in Microsoft Office Suite, Outlook, Teams, and Zoom (Concur/project management software a plus) Adaptable, collaborative, and proactive with a strong sense of initiative Hybrid: 2–3 days/week in office $80,000–$85,000/year + comprehensive benefits #J-18808-Ljbffr