Aston Carter
Executive Assistant at Aston Carter
Join a dynamic and fast‑paced team as an Executive Assistant, where you will support senior leaders and drive operational excellence. This role requires a proactive and detail‑oriented professional who can manage multiple priorities with discretion and professionalism.
Responsibilities Provide high‑level administrative support to two General Managers, including calendar management, meeting coordination, and travel planning.
Manage complex schedules, anticipating conflicts and ensuring optimal time management for executives.
Coordinate logistics for team meetings, Town Halls, off‑sites, and morale events, including venue selection and material preparation.
Manage expenses for senior leaders, ensuring compliance with internal financial policies.
Partner with internal stakeholders to align on business priorities.
Maintain confidentiality and exercise sound judgment in handling sensitive information.
Ensure compliance with internal policies and contribute to a culture of respect, inclusivity, and integrity.
Essential Skills 5+ years of experience in administrative business support, with expertise in calendar and travel management, event planning, and expense tracking.
Proficiency in Microsoft Outlook, Word, Excel, and Teams.
High attention to detail and ability to manage complex plans and schedules.
Ability to work independently, prioritize tasks, and respond with urgency to changing needs.
Self‑starter with a strong sense of initiative and ownership.
Professionalism and tact in handling confidential matters.
Work Environment This position offers a hybrid work environment, with three days on‑site and two days remote. The typical schedule is Monday to Friday, 40 hours per week, with no overtime unless pre‑approved. The role involves supporting the Consumer Marketing team focusing on integrated marketing for products like Copilot, Surface, Windows, and Bing. The team culture is upbeat and energetic, with new leadership driving change.
Job Type & Location Contract position based out of Redmond, Washington.
Pay And Benefits The pay range for this position is $33.00 - $38.00/hr.
Benefits Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Application Deadline This position is anticipated to close on Oct 31, 2025.
Equal Opportunity Employer The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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