The University of Georgia is hiring: Administrative Assistant in Athens

Overview

Posting Number: S14301P

Working Title: Administrative Assistant

Department: VPI-Office for Student Success

Posting Type: External

Retirement Plan: TRS

Employment Type: Employee

Benefits Eligibility: Benefits Eligible

Full/Part time: Full Time

Location of Vacancy: Athens Area

Proposed Starting Date: 12/01/2025

Open until filled: Yes

Advertised Salary: $40,000+ Commensurate with experience

Posting Date: 10/28/2025

Special Instructions to Applicants: Priority review by date is November 17, 2025.

EEO Policy Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement: The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Classification Title: Administrative Assistant I

FLSA: Non-Exempt

FTE: 1.00

Minimum Qualifications: High school diploma or equivalent

Preferred Qualifications: At least two years’ experience, good organizational skills, typing, computer, interpersonal, and communication skills.

Position Summary: The Upward Bound Administrative Assistant supports program operations during the academic year and summer components by coordinating tutoring schedules, maintaining student and tutor records, and assisting with program planning. Responsibilities include compiling data for federal reporting, managing the BLUMEN database, and providing responsive support to students, parents, and school staff. The role requires strong organizational and communication skills, and proficiency with word processing, databases, office equipment, and social media platforms.

Knowledge, Skills, Abilities and/or Competencies:

• Good organizational skills, typing, computer, interpersonal, and communication skills.
• Responsive and attentive to students, parents, and relevant school staff.
• Proficiency in word-based processing and database systems, and knowledge of common office equipment and the operation of various social media outlets.
• Assisting in planning for Upward Bound academic and summer component.
• Compiling data for the Upward Bound Annual Performance Report for the Department of Education.
• Maintaining and inputting data into BLUMEN (data base) for program participants, current, inactive, and former.
• Maintain records for all Upward Bound Tutors and coordinate tutor schedules.

Physical Demands: Ability to work in an office environment including sitting at a computer for long periods of time and lifting boxes of files.

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? No

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)? Yes

Credit and P-Card policy: Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy: Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities: Management and overseeing of offices for three federally funded grants which includes planning and organizing administrative and clerical work requiring knowledge of TRIO Upward Bound and TRIO Upward Bound Math & Science. To include requisitioning materials and supplies and accurate inventory of items.