Administrative Assistant Job at University of Georgia in Athens

Administrative Assistant I

Department: VPI-Office for Student Success, University of Georgia, Athens Area

Salary: $40,000+ commensurate with experience

Work Schedule: Monday – Friday 8:00 am to 5:00 pm; occasional weekends and evenings.

Start Date: December 1, 2025

Position Summary

The Upward Bound Administrative Assistant supports program operations during the academic year and summer components by coordinating tutoring schedules, maintaining student and tutor records, and assisting with program planning. Responsibilities include compiling data for federal reporting, managing the BLUMEN database, and providing responsive support to students, parents, and school staff. The role requires strong organizational and communication skills, and proficiency with word processing, databases, office equipment, and social media platforms.

Minimum Qualifications

• High school diploma or equivalent

Preferred Qualifications

• At least two years of experience
• Good organizational, typing, computer, interpersonal, and communication skills

Key Responsibilities

• Schedule and coordinate tutoring sessions for Upward Bound participants and tutors.
• Maintain accurate student and tutor records, including status updates for current, inactive, and former participants.
• Input and manage data in the BLUMEN database for program participants.
• Compile data for the Upward Bound Annual Performance Report for the Department of Education.
• Assist in planning for Upward Bound academic and summer components.
• Provide responsive support to students, parents, and school staff regarding program operations.
• Coordinate clerical support for professional staff, including meeting arrangements and correspondence.
• Prepare agenda items for meetings, follow up on action items, and document proceedings.
• Assist with staff travel documents and professional development activities.
• Engage in and support OSSA, UGA, and external committees, presentations, and events.
• Participate in new and emerging work projects.
• Type, edit, proofread documents, and prepare final copies for proper format and accuracy.
• Requisition materials and supplies, maintaining an accurate inventory of items.
• Schedule summer classes for participants during the summer phase.

Knowledge, Skills, Abilities and Competencies

• Strong organizational skills
• Proficiency in word processing and database systems
• Knowledge of common office equipment and operation of various social media outlets
• Responsive and attentive to students, parents, and relevant school staff
• Experience with federal reporting and data compilation for TRIO programs

Physical Demands

Ability to work in an office environment, including sitting at a computer for long periods of time and lifting boxes of files.

Position of Trust

Yes – the position handles confidential information related to federally funded grants and student records.

Additional Requirements

• Does not require driving, a P‑Card, or control of financial resources.
• Direct interaction with children under age 18 is required.
• Security access (public safety, IT security, personnel records, patient records, or access to chemicals and medications) is required.

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR: hrweb@uga.edu.

USG Core Values Statement

The University System of Georgia is comprised of its 26 institutions of higher education and learning, as well as the System Office. The USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in the System Policy Manual. Additionally, USG supports Freedom of Expression as stated in Board Policies 6.5 Freedom of Expression and Academic Freedom and 8.2.18 regarding personnel conduct.

Credit and P‑Card Policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including a criminal background check, confirmation of the credentials and employment history reflected in your application materials, and if applicable, a satisfactory credit check. You may also be subject to a pre‑employment drug test for positions with high‑risk responsibilities, if applicable. Please visit the UGA Background Check website.

Schedule of Responsibilities (Percentage of Time)

• Administration of three federally funded grants (40%)
• Typing, editing, proofreading, and minute‑taking at staff meetings (20%)
• Database and file maintenance for grants (15%)
• Clerical support for program staff (15%)
• Workshop and conference coordination, agenda preparation, and follow‑up (10%)