24 Seven Talent
Executive Assistant Job at 24 Seven Talent in Cupertino
24 Seven Talent, Cupertino, CA, US, 95014
Job Title: Executive Assistant
Location: Cupertino, CA- hybrid schedule
Duration: 12 month contract w/ potential to extend- 40 hours/weekly
Pay Rate: $44.50-$48.50/hour
Role Overview:
We are seeking an Executive Administrative Assistant to support Director in
our client's Human Interface Design team. In this role, you will coordinate between multiple team leads and their respective groups and cross-functional
partners. This role is for a highly organized, resourceful, and adaptable
team player, who is both creative and results-oriented and has a passion
for helping teams run smoothly. This position requires a tenacious self-starter
with experience in an executive assistant role within a dynamic high-tech
environment. We require that candidates have significant experience
in assisting senior leaders in current or past positions.
Responsibilities:
• Assist the Director and his teams with administrative tasks.
• Heavy calendar management. Meeting prioritization and scheduling
between multiple senior leads, their teams, and cross-functional partners.
• Adjust schedules due to changes from conflicting meetings that come up
at the last minute.
• Liaise with executive admins to coordinate scheduling of key leadership
meetings.
• Arrange domestic and international travel and process expense reports as
needed.
• Assist with note-taking in select meetings and help drive post-action
items.
• Assist with coordination and communication of on-site team meetings and
events, including room reservations, catering, team-building events,
business off-sites, and Town Hall meetings.
• Occasional increased durations of walking and standing, and lifting and
carrying of items up to 25 pounds.
• Liaise with local site teams and corporate meetings and events teams as
needed.
• Answer correspondence and redirect as needed to appropriate team
members.
• Assist with communicating team updates.
Qualifications:
• 5+ years of experience supporting Director-level or higher.
• Experience working with / understanding the needs of creative
organizations.
• Experience collaborating with distributed teams - the role will be
primarily working with teams across Cupertino, Culver City, and New York -
as well as stakeholders across EMEA and APAC time zones.
• Experience planning, coordinating, and communicating team meetings
and events, in person and virtually with distributed teams.
• Comfortable operating as part of a greater team of administrative
assistants that support one another.
• Superior organization skills - has an organized approach to time
management, and is adaptable to inevitable changes.
• Work effectively with minimal guidance and supervision, and can
independently problem-solve.
• Adept and professional in communication with cross-functional
stakeholders and senior management.
• Consistently adapts/improves their processes to get things done more
effectively.
• Discretion in handling confidential materials and issues.
• Experience with virtual collaboration tools (Quip, Slack, Webex).
• Bachelor's degree or equivalent experience.
Location: Cupertino, CA- hybrid schedule
Duration: 12 month contract w/ potential to extend- 40 hours/weekly
Pay Rate: $44.50-$48.50/hour
Role Overview:
We are seeking an Executive Administrative Assistant to support Director in
our client's Human Interface Design team. In this role, you will coordinate between multiple team leads and their respective groups and cross-functional
partners. This role is for a highly organized, resourceful, and adaptable
team player, who is both creative and results-oriented and has a passion
for helping teams run smoothly. This position requires a tenacious self-starter
with experience in an executive assistant role within a dynamic high-tech
environment. We require that candidates have significant experience
in assisting senior leaders in current or past positions.
Responsibilities:
• Assist the Director and his teams with administrative tasks.
• Heavy calendar management. Meeting prioritization and scheduling
between multiple senior leads, their teams, and cross-functional partners.
• Adjust schedules due to changes from conflicting meetings that come up
at the last minute.
• Liaise with executive admins to coordinate scheduling of key leadership
meetings.
• Arrange domestic and international travel and process expense reports as
needed.
• Assist with note-taking in select meetings and help drive post-action
items.
• Assist with coordination and communication of on-site team meetings and
events, including room reservations, catering, team-building events,
business off-sites, and Town Hall meetings.
• Occasional increased durations of walking and standing, and lifting and
carrying of items up to 25 pounds.
• Liaise with local site teams and corporate meetings and events teams as
needed.
• Answer correspondence and redirect as needed to appropriate team
members.
• Assist with communicating team updates.
Qualifications:
• 5+ years of experience supporting Director-level or higher.
• Experience working with / understanding the needs of creative
organizations.
• Experience collaborating with distributed teams - the role will be
primarily working with teams across Cupertino, Culver City, and New York -
as well as stakeholders across EMEA and APAC time zones.
• Experience planning, coordinating, and communicating team meetings
and events, in person and virtually with distributed teams.
• Comfortable operating as part of a greater team of administrative
assistants that support one another.
• Superior organization skills - has an organized approach to time
management, and is adaptable to inevitable changes.
• Work effectively with minimal guidance and supervision, and can
independently problem-solve.
• Adept and professional in communication with cross-functional
stakeholders and senior management.
• Consistently adapts/improves their processes to get things done more
effectively.
• Discretion in handling confidential materials and issues.
• Experience with virtual collaboration tools (Quip, Slack, Webex).
• Bachelor's degree or equivalent experience.