Mayer Brown LLP
Overview
Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Human Resources department in our Washington, D.C. office, as a Senior Advisor: Human Resources.
The Senior Advisor: Human Resources provides specialist-level support for attorney HR functions in the Washington, D.C. office, working closely with the Attorney HR Manager and the U.S. Student Recruitment Team. Key responsibilities include onboarding, integration, retention and diversity initiatives, coordination of the summer associate program, and general HR transactions.
Responsibilities Essential Functions:
Recruitment:
Supports the Firm’s student recruitment initiatives, including coordinating law school registration, preparing OCI materials, and managing resume collection and distribution
Leads planning efforts and execution of the Summer Program, including event coordination, trainings, and orientation week meetings
Prepares for and attends WDC summer program events
Monitors and maintains summer program work assignment database
Prepares mid-point and end-point review packets
Manages LCLD job postings, facilitates resume collection, conducts candidate screen interviews and coordinates candidate interviews
Collaborates with the U.S. Student Recruitment Team and HR Manager on law school events and outreach efforts
Attends WALRAA meetings and monitors recruitment trends among Washington, D.C. law firms
Partners with the HR Manager to support outreach for Post-Clerk events and other related recruitment functions
Compiles data and generates reports as requested
Coordinates interviewer materials and promotional collateral, including advertisements, brochures, and gifts; updates job postings as needed
Tracks OCI dates and registration in partnership with the U.S. Student Recruitment Team
Facilitate recruitment meetings when necessary
Assists with planning New Lawyer Orientation for first-year Associates and Post-Clerks
Leads the on-boarding process for fall associate class including extranet site, collection and tracking of information and paperwork, reimbursement for bar exam fees and relocation expenses, facebook, fielding questions; assists with coordination of orientation materials and first year training lunches
Maintains applicant tracking and hiring statistics using LawCruit and FloRecruit databases, ensuring accurate candidate file management
Human Resources:
Audits and monitors PeopleSoft data for Washington, DC attorneys to ensure accuracy and compliance
Leads on-boarding process for all attorney new hires. Prepares new hire documentation, including conflicts clearance, relocation expenses, and orientation schedules; collaborates with relevant departments to complete all pre-employment tasks and oversees the pre-onboarding platform
Leads employment verifications and maintains personnel records for attorneys
Supports the HR Manager in administering short-term disability, long-term disability, and Workers’ Compensation programs for attorneys
Maintains office headcount reports, attorney arrival/departure charts, and related tracking documents
Processes HR department invoices and ensures timely submission
Contributes to HR projects and initiatives, offering administrative and operational support
Assists with arrangements for in-house training programs
Leads the attorney offboarding processes, ensuring proper documentation and communication
Partners with the lateral recruitment team to onboard contract attorneys
Audits attorney workflows in the HRIS system for employment transactions and administrative processes; addresses benefits and payroll inquiries and resolves paycheck discrepancies
Maintains the HR Coordinator and Specialist Procedures Guide to ensure consistency and accuracy
Assists with scheduling of the performance appraisal process for lawyers
Performs additional duties as assigned to support Firm goals and maintains confidentiality on all sensitive matters
Qualifications Education/Training/Certifications:
Bachelor’s degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job
3 years+ of experience in the Legal Recruitment and On Campus Interviews or Development industry; at a private sector law firm preferred
Technical Skills:
Proficiency in Microsoft Office products
Experience with software tools such as PeopleSoft, CE Manager, and viDesktop; experience with comparable applicant-tracking databases (e.g., FloRecruit, Symplicity, and LawCruit) preferred; continuing-education tracking
Proficiency in virtual platforms such as Microsoft Teams and WebEx
Performance Traits:
Ability to multi-task, take initiative, prioritize work and meet deadlines, strong service orientation, attention to detail and accuracy; high degree of professionalism; ability to handle confidential and sensitive information with the appropriate discretion; excellent verbal, written, organizational and interpersonal skills
Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
Ability to work under pressure, meet deadlines with shifting priorities
Strong customer service skills, able to anticipate needs and exercise independent judgment
Strong attention to detail, organizational skills and the ability to handle multiple projects
Maintains confidentiality and exercises discretion
Exercises solid strategic thinking and problem-solving skills
The typical pay scale for this position is between $92,000 and $122,000, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified.
The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.
The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.
We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.
Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please emailuslateralrecruiting@mayerbrown.com. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
#LI-HYBRID #LI-LG1
#J-18808-Ljbffr
The Senior Advisor: Human Resources provides specialist-level support for attorney HR functions in the Washington, D.C. office, working closely with the Attorney HR Manager and the U.S. Student Recruitment Team. Key responsibilities include onboarding, integration, retention and diversity initiatives, coordination of the summer associate program, and general HR transactions.
Responsibilities Essential Functions:
Recruitment:
Supports the Firm’s student recruitment initiatives, including coordinating law school registration, preparing OCI materials, and managing resume collection and distribution
Leads planning efforts and execution of the Summer Program, including event coordination, trainings, and orientation week meetings
Prepares for and attends WDC summer program events
Monitors and maintains summer program work assignment database
Prepares mid-point and end-point review packets
Manages LCLD job postings, facilitates resume collection, conducts candidate screen interviews and coordinates candidate interviews
Collaborates with the U.S. Student Recruitment Team and HR Manager on law school events and outreach efforts
Attends WALRAA meetings and monitors recruitment trends among Washington, D.C. law firms
Partners with the HR Manager to support outreach for Post-Clerk events and other related recruitment functions
Compiles data and generates reports as requested
Coordinates interviewer materials and promotional collateral, including advertisements, brochures, and gifts; updates job postings as needed
Tracks OCI dates and registration in partnership with the U.S. Student Recruitment Team
Facilitate recruitment meetings when necessary
Assists with planning New Lawyer Orientation for first-year Associates and Post-Clerks
Leads the on-boarding process for fall associate class including extranet site, collection and tracking of information and paperwork, reimbursement for bar exam fees and relocation expenses, facebook, fielding questions; assists with coordination of orientation materials and first year training lunches
Maintains applicant tracking and hiring statistics using LawCruit and FloRecruit databases, ensuring accurate candidate file management
Human Resources:
Audits and monitors PeopleSoft data for Washington, DC attorneys to ensure accuracy and compliance
Leads on-boarding process for all attorney new hires. Prepares new hire documentation, including conflicts clearance, relocation expenses, and orientation schedules; collaborates with relevant departments to complete all pre-employment tasks and oversees the pre-onboarding platform
Leads employment verifications and maintains personnel records for attorneys
Supports the HR Manager in administering short-term disability, long-term disability, and Workers’ Compensation programs for attorneys
Maintains office headcount reports, attorney arrival/departure charts, and related tracking documents
Processes HR department invoices and ensures timely submission
Contributes to HR projects and initiatives, offering administrative and operational support
Assists with arrangements for in-house training programs
Leads the attorney offboarding processes, ensuring proper documentation and communication
Partners with the lateral recruitment team to onboard contract attorneys
Audits attorney workflows in the HRIS system for employment transactions and administrative processes; addresses benefits and payroll inquiries and resolves paycheck discrepancies
Maintains the HR Coordinator and Specialist Procedures Guide to ensure consistency and accuracy
Assists with scheduling of the performance appraisal process for lawyers
Performs additional duties as assigned to support Firm goals and maintains confidentiality on all sensitive matters
Qualifications Education/Training/Certifications:
Bachelor’s degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job
3 years+ of experience in the Legal Recruitment and On Campus Interviews or Development industry; at a private sector law firm preferred
Technical Skills:
Proficiency in Microsoft Office products
Experience with software tools such as PeopleSoft, CE Manager, and viDesktop; experience with comparable applicant-tracking databases (e.g., FloRecruit, Symplicity, and LawCruit) preferred; continuing-education tracking
Proficiency in virtual platforms such as Microsoft Teams and WebEx
Performance Traits:
Ability to multi-task, take initiative, prioritize work and meet deadlines, strong service orientation, attention to detail and accuracy; high degree of professionalism; ability to handle confidential and sensitive information with the appropriate discretion; excellent verbal, written, organizational and interpersonal skills
Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
Ability to work under pressure, meet deadlines with shifting priorities
Strong customer service skills, able to anticipate needs and exercise independent judgment
Strong attention to detail, organizational skills and the ability to handle multiple projects
Maintains confidentiality and exercises discretion
Exercises solid strategic thinking and problem-solving skills
The typical pay scale for this position is between $92,000 and $122,000, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified.
The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.
The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.
We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.
Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please emailuslateralrecruiting@mayerbrown.com. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
#LI-HYBRID #LI-LG1
#J-18808-Ljbffr