KAIROS Inc
KAIROS, Inc is searching for an energetic, experienced, and highly motivated Contracts Financial Administrator to join our team. This position will be a hybrid role requiring two or more days on site per week at our headquarters in California, MD.
Established in July 2013, KAIROS, Inc. is a growing Woman Owned Small Business (WOSB) providing full life‑cycle cybersecurity, program management, engineering, logistics, additive manufacturing, and training services focused on optimizing customers’ program performance and mission through proven methodologies and ethical practices. Our headquarters is located in California, MD near Naval Air Station Patuxent River. We offer competitive salaries and benefits with outstanding growth potential.
This position works under the director of Pricing and Contracts to independently perform a range of duties within the Contracts department. The candidate acts as the primary interface with customers for contractual issues, monitoring contract and associate programs to ensure obligations are communicated and understood. The candidate must have an in‑depth knowledge of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARs).
Primary Duties
Ability to review timesheet accuracy and maintain compliance with DCAA requirements
Work material requests in compliance with contract requirements and complete all internal documentation to support procurement activities
Review employee travel requests to ensure compliance with contract requirements and Joint Travel Regulations (JTR); route requests for appropriate approvals and maintain required documentation
Verify, track, and route Common Access Card (CAC) and System Authorization Access Request (SAAR) documentation in accordance with security and compliance requirements
Work with Program Managers to ensure compliance with contractual requirements, including Contracts Data Reports (CDRs), Government Property Reports, and other deliverables
Conduct proposal preparation, contract negotiation, contract administration, and customer contact activities for proper contract acquisition and fulfillment per KAIROS policies, legal requirements, and customer specifications
Prepare costs and pricing analysis reports in accordance with the FAR/DFARs, DCAA pricing manuals, or other applicable policies
Develop solutions to routine and complex contractual matters to ensure company compliance with contract requirements on assigned programs
Review contracts terms and conditions to address provisions and risks of financial terms, acceptance criteria, delivery requirements, warranty, intellectual property, termination provisions, indemnification, and all other potential risk areas and recommend risk mitigating strategies
Prepare and manage written communications with internal and external customers for assigned contractual matters
Ensure timely delivery of all contractual deliverables and submit invoices, proposals, and data calls
Ensure contract requirements are fulfilled, manage contract changes, and maintain historical information
Review and assist with negotiations on NDAs and TAs
Assist in all financial reporting for contracts
Skills and Qualifications
Must have capable and effective proposal development skills
Excellent negotiation skills
Strong customer relations, analytics, and documentation skills
Excellent relationship management skills and experience working with internal stakeholders, customers, and partners
Strong analytical and research analysis skills
Self‑starter, highly motivated, strong work ethic with a commitment to quality
Microsoft Office suite proficiency (Word, Excel, PowerPoint)
Ability to work within a challenging, fast‑paced, team‑oriented environment
Ability to work independently
Ability to multi‑task and meet competing, deliverable deadlines
Detail oriented
Excellent interpersonal and customer service skills
Excellent verbal and written communication skills to provide clear status and/or communicate issues
Ability to adapt to evolving technology
Education and Experience
Bachelor’s degree in business, finance, or related discipline
At least three (3) years of related experience working with DoD contracts
In lieu of degree, an associate’s degree and four (4) years of additional experience; or six (6) years of additional experience
Experience in contracts from pre‑RFP to closeout, including CDRL/financial preparation, contract modifications and financial analysis is required
Direct experience with administering and pricing complex contracts
Experience with Federal Government contract administration involving all contract types (Fixed Price, Cost Plus Fixed Fee, T&M, IDIQ Task/Delivery Order) from award to closeout
Experience in contract negotiation, administration, teaming agreements, consulting agreements, and other corporate legal documents such as non‑disclosure agreements
Extensive experience with FAR/DFAR regulations
Experience using Deltek Costpoint required (Time/Expense, Projects, Reporting and Invoicing)
Experience with cost proposal preparation and DCAA audits
Proficient in tracking and managing contract/task order financials, budgets, and estimates to complete (ETC’s)
Clearance This position requires a U.S. Citizen with an Active Secret Security Clearance and must complete a government security investigation. The position is subject to a government security investigation and requires eligibility for access to classified information.
Compensation The estimated salary range for this position is $60,000 to $85,000. KAIROS also provides a comprehensive benefits package as additional employee compensation.
Benefits
Medical Coverage
Employer Paid Dental, Vision, Basic Life/AD&D, Short‑Term/Long‑Term Insurance
Health Savings Account with Employer Contribution
401K Plan with Employer Matching
Annual Discretionary Bonuses
Paid Time Off
Eleven (11) Paid Holidays
Certification reimbursement program
Tuition Reimbursement Program
Paid Parental Leave
Employee Assistance Program (EAP)
Rewards and recognition programs
Community outreach events through our KAIROS Kares group
Equal Employment Opportunity KAIROS, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, national origin, or any other characteristic protected by federal, state, or local laws.
Additional Information To learn more about our organization be sure to check out our website, https://www.kairosinc.net/
#J-18808-Ljbffr
Established in July 2013, KAIROS, Inc. is a growing Woman Owned Small Business (WOSB) providing full life‑cycle cybersecurity, program management, engineering, logistics, additive manufacturing, and training services focused on optimizing customers’ program performance and mission through proven methodologies and ethical practices. Our headquarters is located in California, MD near Naval Air Station Patuxent River. We offer competitive salaries and benefits with outstanding growth potential.
This position works under the director of Pricing and Contracts to independently perform a range of duties within the Contracts department. The candidate acts as the primary interface with customers for contractual issues, monitoring contract and associate programs to ensure obligations are communicated and understood. The candidate must have an in‑depth knowledge of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARs).
Primary Duties
Ability to review timesheet accuracy and maintain compliance with DCAA requirements
Work material requests in compliance with contract requirements and complete all internal documentation to support procurement activities
Review employee travel requests to ensure compliance with contract requirements and Joint Travel Regulations (JTR); route requests for appropriate approvals and maintain required documentation
Verify, track, and route Common Access Card (CAC) and System Authorization Access Request (SAAR) documentation in accordance with security and compliance requirements
Work with Program Managers to ensure compliance with contractual requirements, including Contracts Data Reports (CDRs), Government Property Reports, and other deliverables
Conduct proposal preparation, contract negotiation, contract administration, and customer contact activities for proper contract acquisition and fulfillment per KAIROS policies, legal requirements, and customer specifications
Prepare costs and pricing analysis reports in accordance with the FAR/DFARs, DCAA pricing manuals, or other applicable policies
Develop solutions to routine and complex contractual matters to ensure company compliance with contract requirements on assigned programs
Review contracts terms and conditions to address provisions and risks of financial terms, acceptance criteria, delivery requirements, warranty, intellectual property, termination provisions, indemnification, and all other potential risk areas and recommend risk mitigating strategies
Prepare and manage written communications with internal and external customers for assigned contractual matters
Ensure timely delivery of all contractual deliverables and submit invoices, proposals, and data calls
Ensure contract requirements are fulfilled, manage contract changes, and maintain historical information
Review and assist with negotiations on NDAs and TAs
Assist in all financial reporting for contracts
Skills and Qualifications
Must have capable and effective proposal development skills
Excellent negotiation skills
Strong customer relations, analytics, and documentation skills
Excellent relationship management skills and experience working with internal stakeholders, customers, and partners
Strong analytical and research analysis skills
Self‑starter, highly motivated, strong work ethic with a commitment to quality
Microsoft Office suite proficiency (Word, Excel, PowerPoint)
Ability to work within a challenging, fast‑paced, team‑oriented environment
Ability to work independently
Ability to multi‑task and meet competing, deliverable deadlines
Detail oriented
Excellent interpersonal and customer service skills
Excellent verbal and written communication skills to provide clear status and/or communicate issues
Ability to adapt to evolving technology
Education and Experience
Bachelor’s degree in business, finance, or related discipline
At least three (3) years of related experience working with DoD contracts
In lieu of degree, an associate’s degree and four (4) years of additional experience; or six (6) years of additional experience
Experience in contracts from pre‑RFP to closeout, including CDRL/financial preparation, contract modifications and financial analysis is required
Direct experience with administering and pricing complex contracts
Experience with Federal Government contract administration involving all contract types (Fixed Price, Cost Plus Fixed Fee, T&M, IDIQ Task/Delivery Order) from award to closeout
Experience in contract negotiation, administration, teaming agreements, consulting agreements, and other corporate legal documents such as non‑disclosure agreements
Extensive experience with FAR/DFAR regulations
Experience using Deltek Costpoint required (Time/Expense, Projects, Reporting and Invoicing)
Experience with cost proposal preparation and DCAA audits
Proficient in tracking and managing contract/task order financials, budgets, and estimates to complete (ETC’s)
Clearance This position requires a U.S. Citizen with an Active Secret Security Clearance and must complete a government security investigation. The position is subject to a government security investigation and requires eligibility for access to classified information.
Compensation The estimated salary range for this position is $60,000 to $85,000. KAIROS also provides a comprehensive benefits package as additional employee compensation.
Benefits
Medical Coverage
Employer Paid Dental, Vision, Basic Life/AD&D, Short‑Term/Long‑Term Insurance
Health Savings Account with Employer Contribution
401K Plan with Employer Matching
Annual Discretionary Bonuses
Paid Time Off
Eleven (11) Paid Holidays
Certification reimbursement program
Tuition Reimbursement Program
Paid Parental Leave
Employee Assistance Program (EAP)
Rewards and recognition programs
Community outreach events through our KAIROS Kares group
Equal Employment Opportunity KAIROS, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, national origin, or any other characteristic protected by federal, state, or local laws.
Additional Information To learn more about our organization be sure to check out our website, https://www.kairosinc.net/
#J-18808-Ljbffr